​​

Submitting Batch Jobs

To submit a batch job from either library, type a 'S' at the command line to the left of the report request name (e.g., EMPLIST) and press enter.  For example:  

 

                       CIRS PERSONAL LIBRARY                 

Cmds    B Browse   C Copy     D Delete        E Edit    Row 1 of 17

        P Print    R Rename   S Submit Batch  O Online Execution

Cmd  Name     Description                                 Changed  

 _  AAREPORT  ANNUAL AFFIRMATIVE ACTION REPORT           2003/05/23

 _  EMPHIST   EMPLOYMENT HISTORY REPORT                  2003/05/28

 s  EMPLIST   EMPLOYEE LIST - RUN QUARTERLY              2003/05/23

    FACULTY   FACULTY STATS                              2003/05/14

 

Note:  Multiple reports can be selected for batch submission at the same time IF they are all routed to a printer OR have distinct output locations (i.e., hold files).

 

The next screen you receive will depend on whether you have the file confirmation panel turned on or off.   For more information, refer to the topic:  Set FOCUS File Confirmation Panel On/Off.  

 

File Selection

If the file confirmation panel is turned off, the system will determine the file(s) needed for execution and display a submission message (see below). The output will be routed to your batch file and you will not have the option of sending the output directly to a printer.

 

If the file confirmation panel is turned on, you will receive a file selection menu with the required file(s) selected and the output directed to your report file.  Confirm the selections and press enter to submit the job, or F3 to cancel.  

 

|--------------- Confirm Batch FOCUS File Selections -------------|

|. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .|

| REPORT REQUEST : EMPLIST                                      . |

|. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .|

DIRECT OUTPUT TO : 1   1=REPORT FILE  2=PRINTER                 |

|. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .|

| CAMPUS FILES (FILE SELECTION = X)                               |

X AC  ACTIVE CURRENT STATUS    .  _ PY  PAYMENT HISTORY EXTRACT |

_ AN  CURRENT STATUS 10/31/__  .  _ PHS PAYMENT DATA SUMMARY    |

_ A54 TRANSACTION DATA         .  _ SN  SENIORITY POINTS        |

_ CH  CAMPUS HEADER            .  _ SP  SEPARATED CURRENT STATUS|

_ EH  EMPLOYMENT HISTORY EXTRACT  _ ST  STUDENT ASSISTANT       |

_ LV  LEAVE FILES (ALL)        .  _ TR  TRANSACTION DATA        |

_ PH  PAY DATA FY 02/03        .  _ UI  UNEMPLOYMENT DATA       |

_ PH  PAY DATA PRIOR MONTH     .                                |

|                                                                 |

| SYSTEMWIDE FILES (FILE SELECTION = X)                           |

| X PS  PAY SCALES               .  _ SAN CURRENT STATUS 10/31/__ |

_ SAC ACTIVE CURRENT STATUS    .  _ STR TRANSACTION DATA        |

|                                                                 |

              ENTER TO CONTINUE = F3 TO CANCEL                  |

|-----------------------------------------------------------------|

 

    • By default, the output is directed to your report file.  Any data from a prior batch job will be erased.  Do not submit another batch job until the first one has completed and you have finished using the output.    
    • To route the output directly to a printer, select option 2 before pressing the enter key.  Note: If the output is directed to the printer, system cost information will not be printed as part of the output, and you will not be able to edit or download the batch results.  Therefore it is important that this option is used for tested report requests only.    
    • Hold files, cross-referenced files and other 'hidden' files that are not listed on the file selection menu will be automatically allocated when any other file listed on the file selection menu is selected.
    • If the PH file is selected, you will be prompted to select either the prior business month or to specify a fiscal year.  
    • If the AN or SAN file is selected, you will be prompted to select the year.  ​

Submission Message

When a report request is executed in batch, a submission message will display either at the bottom of the screen or on a blank screen.  For example:

 

JOB  CTBuserid (JOB12345)  SUBMITTED

***


The job number will be needed to check status messages.  For more information, refer to the topic, Status Messages.  After noting the job number, press the enter key to clear the message and return to the main menu.  

 

Batch Output

If the output was routed to a printer, the results will be automatically sent to the selected printer when the job has completed.  

 

If the output was routed to your batch report file, press the F10 key from the main menu after the job completed to view the batch results​.  The batch report file will contain the approximate system cost, all FOCUS commands executed and, if there were no errors, the report generated.​


Last Updated: February 20, 2024