Common Library Procedures

The common library is where all users and HR-Data Operations staff can share report requests. Common library members can be used 'as is' or can be copied to your library and modified. Be aware that changes an owner makes to her/his member could impact your use of the report request or define. To avoid this, we recommend copying the needed report request to your own library.


The procedures for the common library are as follows:

  • Do not edit a report request unless you are the owner. To prevent accidentally changing a report request, use the browse command when viewing report requests in the common library.

  • Never place confidential information (e.g, SSN's) in the common library.

  • All reports in the common library must include a brief description of the report on the first line and an owner statement on the second line. For example:


  • As a courtesy to others using the common library, report requests should contain additional statements that identify the purpose of the request, the files used and any special instructions needed. Refer to AAUSER in the common library for suggested comment lines.

  • Report requests placed in the common library on a permanent basis must be alphabetically listed in the index named AAINDEX.

  • Reports will be automatically deleted at the beginning of each month if they are not listed in AAINDEX and/or they do not have an owner statement.


For more information about the common library, refer to the CIRS User Manual, or call the CIRS Hotline.