Differences between the PH, PY, and PHS files

The Pay Data, Payment History Extract and the Pay Data Summary files each contain payment information on your employees.  However, the files vary in the time frame, data elements and records they contain.  Refer to the chart below for a summary of the file differences.

 

Item

Pay Data (PH)

Payment History Extract (PY)

Pay Data  Summary (PHS)

Timeframe

Data by fiscal year from 01/84 forward -or- the prior business month

Data for the last 36 business months -and/or- the current business month

Data for the current fiscal year and the 5 prior fiscal years.

Records

All payments issued to your faculty, staff and students, including those issued by other campuses

Payments issued to your faculty, staff and students by your campus

Payments issued to your faculty, staff and students by your campus

Data

Payments and Deductions

Payments and Deductions  

Selected fields for Payments only

Common Use

Reporting on payments and deductions for the entire fiscal year or prior business month

Reporting on payments and deductions issued in the current business month

Reporting on payments for multiple fiscal or calendar years  

Update Schedule

The PH file is refreshed at the close of the calendar month and is available on the first working day of the new calendar month

The source file for the PY extract function is updated after every payroll cycle. Refer to the DED for the dates the current​ business month file is emptied

The PHS file is refreshed at the close of the calendar month and is available on the second working day of the new calendar month

Additional Info.

Prior FY data is only available through Batch

The PY file must be created with specified parameters before using

Only available in Batch

 

Last Updated: February 20, 2024