​​

Executing Reports Online

To execute a report request in the online FOCUS environment, type an 'O' at the command line to the left of the report request name and press enter.  For example:  

 

                       CIRS PERSONAL LIBRARY                 

Cmds     B Browse  C Copy     D Delete        E Edit    Row 1 of 17

         P Print   R Rename   S Submit Batch  O Online Execution

Cmd  Name     Description                                 Changed  

 _  AAREPORT  ANNUAL AFFIRMATIVE ACTION REPORT           2003/05/23

 _  EMPHIST   EMPLOYMENT HISTORY REPORT                  2003/05/28

 o  EMPLIST   EMPLOYEE LIST - RUN QUARTERLY              2003/05/23

    FACULTY   FACULTY STATS                              2003/05/14

 

The next screen you receive will depend on whether you have the file confirmation panel turned on or off.  For more information, refer to the topic:  Set FOCUS File Confirmation Panel On/Off​.  

 

File Selection

If the file confirmation panel is turned on, you will receive a file selection menu (below) with the required file(s) already selected.  Confirm the selections and press enter to execute the report online or F3 to cancel.  

 

Note:  The online FOCUS file selection menu can also be accessed by pressing the F2 key from the main menu and leaving the member name blank.  If you are entering the online environment using that method, select the needed files by typing an X next to the file name(s).  For more information, refer to the topic:  New Report Requests. If the file confirmation panel is turned off, the system will determine the file(s) needed and execute the report in the online FOCUS environment.  


|-------------- Confirm Online FOCUS File Selections -------------|

|  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .|

| REPORT REQUEST : EMPLIST                                      . |

| . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . |

| CAMPUS FILES (FILE SELECTION = X)                               |

X AC  ACTIVE CURRENT STATUS    .  _ PY  PAYMENT HISTORY EXTRACT |

| _ AN  CURRENT STATUS 10/31/__  .  _ PHS PAYMENT DATA SUMMARY    |

| _ A54 TRANSACTION DATA         .  _ SN  SENIORITY POINTS        |

| _ CH  CAMPUS HEADER            .  _ SP  SEPARATED CURRENT STATUS|

_ EH  EMPLOYMENT HISTORY EXTRACT  _ ST  STUDENT ASSISTANT       |

_ LV  LEAVE FILES (LV, LB, LX) .  _ TR  TRANSACTION DATA        |

_ PH  PAY DATA FY 02/03        .  _ UI  UNEMPLOYMENT DATA       |

_ PH  PAY DATA PRIOR MONTH     .                                |

|                                                                 |

| SYSTEMWIDE FILES (FILE SELECTION = X)                           |

X PS  PAY SCALES               .  _ SAN CURRENT STATUS 10/31/__ |

_ SAC ACTIVE CURRENT STATUS    .  _ STR TRANSACTION DATA        |

|                                                                 |

              ENTER TO CONTINUE = F3 TO CANCEL                  |

|-----------------------------------------------------------------|​

    • If you are selecting a systemwide file (e.g., SAC), you cannot select the corresponding campus file (e.g., AC) for the same FOCUS session.
    • If the AN or SAN file is selected, the 2-character year must be entered. Files are available back to 1984.
    • If the PH is selected, you will be prompted to select either the prior business month or the current fiscal year.
    • Hold files, cross-referenced files and other 'hidden' files are available whenever any other file listed on the file selection menu is selected.
    • The following files are only available through batch:  prior fiscal years of payment data (i.e, PH and PHS files) and certain leave data files (i.e.,  LD, LH, and LR).​


Last Updated: February 20, 2024