Security Reminders: Hardware & Social Security Numbers

Hardware Changes

CIRS operates within IBM’s Time Sharing Option (TSO3) environment on the State Controller’s Office (SCO) computer located at the Gold Camp Campus of the Office of Technology Services.  Therefore, the SCO must be advised of and approve changes to the telecommunication environment used to access the SCO’s computer.  This includes, but is not limited to:

    • Addition of desktop computers, terminals, or printers
    • Conversion to LAN’s, WAN’s
    • ​Replacement of control units with gateways, routers or bridges

Requests to add or change hardware used for CIRS, can be submitted to HR-Data Operations on Form CIRS 001 after the SCO has approved the new devices.  Refer to the CIRS001 form​ for completion instructions.


For questions regarding the SCO's teleprocessing security requirements, contact Georgia Matthews of the State Controller's Office at (916) 322-3055 or by email at [email protected].


Social Security Numbers

This is a reminder to not email or fax information that contains social security numbers.  This applies both to the dissemination of data on campus or to Chancellors Office. This information is extremely sensitive and you are responsible for the security of the data. Social security numbers should never be placed in Common Library members.   


If you need to provide social security numbers to our office, please phone us.

Last Updated: February 15, 2024