Did you know there are 6 different data elements in CIRS that provide salary information? Unless you're very familiar with personnel and payroll data, determining which field to use in reports can be confusing. You should begin by identifying which type of data you need - employment or payroll data. Remember that the employment data files have information on what an employee is scheduled to be paid and the payment data files have information on what was actually paid to an employee.
The sample transaction records below show the various employee salary fields available in the employment data files. The fields containing data will vary based on the employee's salary record type. Unless otherwise specified, all fields are in the Active Current Status (AC), Annual Current Status (AN), Employment History Extract (EH), Separated Current Status (SP) and Transaction Data (TR) files.
effective assigned red salary
name tran date cbid salary circle base pay timebase total
---- ---- --------- ---- -------- ------- -------- -------- ------
bear, ann SCR 06/08/2005 M80 5564.00 54.00 5618.00 FT 5618.00
camel, bob a52 07/01/2005 r09 3332.00 .00 3332.00 int 19.22
Dog, Jeff A56 08/19/2004 R03 6645.00 .00 6645.00 001002 3322.50
Frog, aRI 430 08/01/2005 R08 .00 .00 5020.00 FT 5020.00
Hippo, LEX a52 07/01/2005 E99 12.50 .00 12.50 INT 12.50
Assigned Salary (XX:ASSNSAL)
The salary rate for an employee in classifications without salary steps within the salary range. This field is not available in the TR file.
Red Circle Rate (XX:REDCIRC)
The amount of an employee's salary rate that is over the salary range maximum of a given classification or skill level. This field is also known as 'Plus Salary'.
Base Pay (XX:BASEPAY)
The established salary rate for a class, range and salary step that a full-time employee is scheduled to receive. In CIRS, this amount includes the Red Circle Rate to ensure correct data is reported for employees whose salary is over the maximum or 'off-step'.
Salary Total (XX:SALARY)
This reflects the employee's salary for the position based on the employee's class code, time base, range code, salary step or assigned salary rate, and whether the rate of pay is per month, hour or day. This field is also available in the Student Assistant (ST) file.
The sample regular payment records below show the salary fields available in the payment files: Payment History Data (PH), Payment History Extract (PY) and the Payment History Summary (PHS).
pay pay salary salary
name type period cbid full timebase rate
---- ---- ------ ---- ------- -------- -------
bear, a 0 2005/08 M80 5618.00 000000 5618.00
camel, b 0 2005/07 R09 3332.00 000000 19.22
dog, j 0 2005/08 r03 6645.00 001002 3322.50
from, a 0 2005/08 r08 5020.00 000000 5020.00
hippo, l 0 2005/08 E99 12.50 000000 12.50
Salary Full (XX:SALFULL)
The amount of money in dollars and cents that is paid by Salary Per. It includes Base Pay plus any Red Circle Rate amount. Note: For fractional employees, this is the amount an employee would receive if working full-time. For employees with an hourly rate based on a monthly salary rate, this is the total hourly rate.
Salary Rate (XX:SALRATE)
The rate at which an employee is paid for a specified amount of time or units. The rate may be per month, hour or day. For an employee's regular pay, this is the equivalent of Salary Total in the employment data files.
Last Updated: September 2, 2005