The required and optional matrix illustrates the fields that are needed for the different actions within the IPEDS. The fields: Primary Position through Employment Date occur from one to five times allowing for five positions to be recorded. At least one position is required for an ADD action.
Legend:
D = Display field only
R = Entry is required
O = Entry is optional
N/A = Not applicable
| Campus Code | D | D | D |
| Date Record Last Changed | D | D | D |
| Action | N/A | R | R |
| Social Security Number | R | D | D |
| Name, Whole | R | D | D |
| Sex | R | O | D |
| Ethnic Origin | R | O | D |
| Exec w/Acad | R | O | D |
| Non-Citizen | R | O | D |
| Primary Position | R | O | D |
| Annual Salary | R | O | D |
| Agency | R | O | D |
| Reporting Unit | R | O | D |
| Class Code | R | O | D |
| Serial Number | R | O | D |
| Range Code | R | O | D |
| Affirmative Action Code | R | O | D |
| Duration of Appointment | R | O | D |
| Probationary Period Code* | R | O | D |
| Time Base | R | O | D |
| Effective Date | R | O | D |
| Employment Date | R | O | D |
| Override Line Number | N/A | O | D |
| Override Column Number | N/A | O | D |
| Line Number | R | N/A | N/A |
| Column Number | R | N/A | N/A
|
* Probationary code of space is considered a valid entry.
Last Updated: April 11, 2024