Transaction S10 - Resignation

General Information | Audit Instructions | Audit Messages


Permanent separation, used to separate any employee who voluntarily resigns.

PIMS Coding Matrix

Data Element



205 - Transaction Codes



210 - Effective Date



210 - Effective Hours



215 - Employment History Remarks



715 - Service Pay Period



603 - Reason for Resignation



606 - Time to be Paid (New Position)



615 - Pay Immediately



621 - Lump Sum to be Paid



635 - Lump Sum (Unit)



636 - Lump Sum (Serial)



640 - Last Day Physically Worked



704B - Management Data Element No. 2



717 - Termination Destination



719 - Detail Transaction Code



810 - Settlement Pay (Line G Item)



877 - Lump-sum Vacation/CTO Pay Deferral  (Line G Item)



962 - HR Letter Authorization  (Line G Item)



999 - Deductions from Separation Pay (Line G Item)



General Information

  1. An employee on LWOP or NDI may be separated without a return to pay status. However, if a GEN or CRO became effective while the employee was off pay status, and the employee is entitled to lump sum vacation and/or extra hours at the higher rate, process a reinstatement. The reinstatement and separation will have the same effective date.

  2. An employee on IDL/TDL may be separated without a return to pay status. If a GEN or CRO becomes effective while the employee is off pay status, the GEN or CRO will be posted.

  3. Refer to Transaction A60 to document employees who resign from one permanent/probationary position to accept another permanent/probationary position without a break in service, at the same campus.

  4. If the employee participates in a tax shelter annuity, refer to the SCO Payroll Procedures Manual Section I 318 and Technical Letter 91-07 regarding warrants with TSA's.

  5. Master payroll warrants may not be released in lieu of settlement pay if the effective date of separation is in a prior pay period or mid month. If the warrant was inadvertently released, submit the separation PPT along with Form 674 to CSU Audits, requesting a transfer of funds from regular pay to settlement pay.  Do not send in the separation for transfer of funds that are keyed after cut off and the effective date is in that pay period and effective the last day of the academic pay period or 'gray period.'  Employee is entitled to the master and Item 810 should be only what is still due.

Audit Instructions

  1. If an employee resigns in lieu of a layoff action, enter code 42 in Detail Transaction Code (Item 719). Do not make an entry in Item 719 if the employee resigns because of non-reappointment.

  2. When separating a temporary faculty unit employee with a three-year appointment pursuant to Provision 12 of the Collective Bargaining Agreement, delete the information in Item 704B by entering '*' EOF. For more information, refer to Technical Letter HR/EHDB 2004-01.

  3. If a year-end settlement adjustment was requested via PIP because of a time base change or dock and the employee subsequently resigned in the same pay period, the S10 must reflect the amount paid in Settlement Pay (Item 810). Submit the PPT to CSU Audits for processing.

    • If the separation was keyed without settlement pay, a corrected transaction with Item 810  completed can be keyed at the campus.

    • Refer to Item 810 for additional settlement pay conditions that require submission of the PPT to CSU Audits for processing.  

  1. If the separation must be voided and/or re-entered, refer to Lump Sum To Be Paid (Item 621) and Settlement Pay (Item 810).

  2. When an academic employee resigns with an effective date that is BOB, Item 606 is NON, Item 810 is completed, and the employee has benefits, refer to Item 210, Item 606 and Item 962 for processing instructions. (This may also apply to 8/12, 10/12 and 11/12 employees.)

  3. Do not enter Settlement Pay (Item 810) if the amount due is 00.00.

  4. Termination Destination (Item 717) must be entered for all full time academic and academic-administrative employees who resign.

Audit Messages




Last Updated: April 14, 2010