Used to appoint a separated employee who previously held a position at the campus and who has a record on the PIMS database, where the intent is that employment be regular and continuous. Includes permanent, probationary and tenure track appointees, in addition to ’At Will’ appointments such as management (MPP) and Executive (M98) appointees serving at the pleasure of the campus President, the Chancellor or the Trustees. NOTE: The term ’permanent appointee’ confers no particular status to the employee.
120 - Agency
121 - Unit
122 - Class
123 - Serial
125 - Disability Vet Status
No Entry Required
126 - CBID
205 - Transaction Codes
210 - Effective Date
210 - Effective Hours
225 - Academic Days Worked / Not Worked
215 - Employment History Remarks
405 - Time Base
310 - Salary Per
335 - Salary Range
311 - Salary Step
330 - Anniversary Date
715 - Service Pay Period
430 - Probationary Period (Code)
430 - Probationary Period (Ending Date)
505 - Retirement System Account Code
560 - Professional License Type / Expiration Date
450 - Prior State Service
606 - Time to be Paid (New Position)
702 - Department Code
703 - School Code
704A - Management Data Element No. 1
704B - Management Data Element No. 2
718 - Management Data Element No. 3
711 - Work Location
712 - Degree Information (Institution)
712 - Degree Information (Level)
712 - Degree Information (Year)
714 - Recruitment Location (Type)
714 - Recruitment Location (F.I.C.E. Code)
716 - Sabbatical Leave Eligibility Date
719 - Detail Transaction Code
815 - Red Circle / Plus Salary Rate(Line G Item)
820 - Assigned Salary Rate (Line G Item)
825 - Noncitizen Status Code (Line G Item)
864 - Legal Reference for Annuitant (Line G Item)
To delete only.
876 - Job Code (Line G Item)
955 - Multiple Hourly Rate (Line G Item)
To delete only.
957 - Eligibility Substantiation
958 - Final Salary Anniversary Date (Line G Item)
Required for all R03 appointments.
962 - HR Letter Authorization (Line G Item)
*One or more data elements must be completed.
The intent of this transaction is to add a sequential record to previous employment history on the database record.
CalPERS approval is required when an employee wants to rescind his/her retirement. The employee may be required to take a physical exam before CalPERS provides the required written authorization. Appointments of this nature require the submission of a
PPT, along with a copy of the written authorization from CalPERS, to CSU Audits for processing.
Employees on J-Visa cannot be hired permanently. For more information, refer to
Excluded (E99) classes 8346/8347 - Police Officer Cadet may not be permanently appointed per
HR Letter 2001-19.
Excluded (E99) classes 1970, 1971, 1972 and 1973 (Early Childhood Teacher series) cannot be hired permanently. For more information, refer to
If an employee is rescinding his/her retirement, refer to
Transaction A56, Prior Employee for more information.
Item 450, Prior State Service is always ’3’.
Furlough Instructions Effective 7/31/2009 Through:
6/30/2010 - Non-AY and Non-Cruise CMA
July 2010 Pay Period - AY-Cruise CMA
September 2010 Pay Period* - AY - Non CMA, Non-Cruise
Eligibility Substantiation is required on all appointments subject to the furlough program.
If employee previously separated while on furlough, Item 815 and Item 957 must be removed prior to reinstatement effective after furlough ending date.
*Date determined per respective campus AY calendar
EMPLOYEE OUT OF SERVICE.
When attempting to update an employee record and you receive this message, verify the PSN screen. If the employee is out of service with a code ’C’ or ’P’, or if the code is ’S’ and the position is not at your campus, contact your CSU Audit Representative.
Last Updated: July 9, 2010