Transaction A50 - Permanent / At Will Appointment Prior Employee

General Information | Audit Instructions | Audit Messages

Used to appoint a separated employee who previously held a position at the campus and who has a record on the PIMS database, where the intent is that employment be regular and continuous. Includes permanent, probationary and tenure track appointees, in addition to ’At Will’ appointments such as management (MPP) and Executive (M98) appointees serving at the pleasure of the campus President, the Chancellor or the Trustees. NOTE: The term ’permanent appointee’ confers no particular status to the employee.

PIMS Coding Matrix

Data Element	Required	Conditional
120 - Agency	*
121 - Unit	*
122 - Class	*
123 - Serial	*
125 - Disability Vet Status		No Entry Required
126 - CBID		X
205 - Transaction Codes	A50
210 - Effective Date	X
210 - Effective Hours		X
225 - Academic Days Worked / Not Worked		X
215 - Employment History Remarks		X
405 - Time Base		X
310 - Salary Per		X
335 - Salary Range		X
311 - Salary Step		X
330 - Anniversary Date		X
715 - Service Pay Period		X
430 - Probationary Period (Code)	X
430 - Probationary Period (Ending Date)		X
505 - Retirement System Account Code	X
560 - Professional License Type / Expiration Date		X
450 - Prior State Service	X
606 - Time to be Paid (New Position)		X
702 - Department Code	X
703 - School Code	X
704A - Management Data Element No. 1		X
704B - Management Data Element No. 2		X
718 - Management Data Element No. 3		X
711 - Work Location		X
712 - Degree Information (Institution)		X
712 - Degree Information (Level)		X
712 - Degree Information (Year)		X
714 - Recruitment Location (Type)		X
714 - Recruitment Location (F.I.C.E. Code)		X
716 - Sabbatical Leave Eligibility Date		X
719 - Detail Transaction Code		X
815 - Red Circle / Plus Salary Rate(Line G Item)		X
820 - Assigned Salary Rate (Line G Item)		X
825 - Noncitizen Status Code (Line G Item)		X
864 - Legal Reference for Annuitant (Line G Item)	To delete only.
876 - Job Code (Line G Item)		X
955 - Multiple Hourly Rate (Line G Item)	To delete only.
957 - Eligibility Substantiation		X
958 - Final Salary Anniversary Date (Line G Item)		Required for all R03 appointments.
962 - HR Letter Authorization (Line G Item)	To delete only.

*One or more data elements must be completed.

General Information

The intent of this transaction is to add a sequential record to previous employment history on the database record.
CalPERS approval is required when an employee wants to rescind his/her retirement. The employee may be required to take a physical exam before CalPERS provides the required written authorization. Appointments of this nature require the submission of a PPT, along with a copy of the written authorization from CalPERS, to CSU Audits for processing.
Employees on J-Visa cannot be hired permanently. For more information, refer to Appointments.
Excluded (E99) classes 8346/8347 - Police Officer Cadet may not be permanently appointed per HR Letter 2001-19.
Excluded (E99) classes 1970, 1971, 1972 and 1973 (Early Childhood Teacher series) cannot be hired permanently. For more information, refer to HR 2002-08.
If an employee is rescinding his/her retirement, refer to Transaction A56, Prior Employee for more information.

Audit Instructions

Item 450, Prior State Service is always ’3’.

Furlough Instructions Effective 7/31/2009 Through:

6/30/2010 - Non-AY and Non-Cruise CMA
July 2010 Pay Period - AY-Cruise CMA
September 2010 Pay Period* - AY - Non CMA, Non-Cruise

Eligibility Substantiation is required on all appointments subject to the furlough program.
If employee previously separated while on furlough, Item 815 and Item 957 must be removed prior to reinstatement effective after furlough ending date.

*Date determined per respective campus AY calendar

Audit Messages

EMPLOYEE OUT OF SERVICE.

When attempting to update an employee record and you receive this message, verify the PSN screen. If the employee is out of service with a code ’C’ or ’P’, or if the code is ’S’ and the position is not at your campus, contact your CSU Audit Representative.

Last Updated: July 9, 2010