Transaction 565 - Disability - Injury/Illness

General Information | Audit Instructions | Audit Messages


Used to move an employee to or from Industrial Disability Leave (IDL) or Workers' Compensation, Temporary Disability (TD), with or without supplementation.

PIMS Coding Matrix

Data Element



205 - Transaction Code



210 - Effective Date



565 - Injury / Illness Code

One or more


565 - Injury / Illness Date



565 - Injury / Illness Benefits Date



606 - Time to be Paid (New Position)



719 - Detail Transaction Code



957 - Eligibility Substantiation (Line G Item)

Use for (1) IDL-Sick Leave Supplement program, (2) IDL/TDL Subsidy program, Codes 40 and 41, or (3) Enhanced IDL program, Code 13.




General Information

Injury/Illness Codes:




On temporary disability with full supplementation, not off pay status.


On temporary disability without supplementation, or on partial supplementation.


Off compensation, was not off pay status.


Off compensation, was off pay status OR returned to work, claim still pending.


On Industrial Disability Leave, off pay status, with or without supplementation.


Off Industrial Disability Leave, return to duty.


Off active pay status pending determination on claim.

Information regarding catastrophic leave donations may be found in Special Instructions.

Audit Instructions

  1. Injury Date and SCIF Date are carry-forward items. When a transaction returns employee from IDL/TDL status, these items will carry-forward into succeeding actions unless they are deleted.  When processing a 565 transaction and injury code equals 3, 4 or 6, Injury Date and SCIF date must be deleted.

  2. Refer to Item 957 regarding impact on Transactions CRO, GEN, MSA, SCR or 330.

  3. If a 565C is processed and the employee is on IDL-SL, Item 957 must be re-entered.

  4. Refer to Transaction A57 if Prior Status = Transaction S49.

  5. Employee must be returned from IDL/TDL before any other leave action (Transaction S42, S49, etc.) is processed.

  6. When returning an employee from IDL in the middle of the pay period, enter all of the days to be paid for the pay period in Item 606.

  7. When an employee is on IDL/NDI with catastrophic leave supplementation, he/she will be listed on the SSI Suspense Report.

Furlough Instructions Effective 7/31/2009 Through:

  • 6/30/2010 - Non-AY and Non-Cruise CMA

  • July 2010 Pay Period - AY-Cruise CMA

  • September 2010 Pay Period* - AY - Non CMA, Non-Cruise


  1. For Injury/Illness Codes 2,5,7, process a CRO transaction to remove the furlough code effective on the date when leave credit usage begins or the same date and hours as the 565 transaction.

  2. For Injury/Illness codes 4 and 6, process a CRO transaction after the 565 return to work transaction is processed.

  3. When coding an Item 606 refer to Personnel Letter 09-021.


*Date determined per respective campus AY calendar

Audit Messages




Last Updated: July 12, 2010