Transaction A50 - Permanent / At Will Appointment New Employee

General Information | Audit Instructions | Audit Messages

Used to appoint an employee that is new to the PIMS database where the intent is that employment be regular and continuous. Includes permanent, probationary and tenure track appointees, in addition to ’At Will’ appointments such as management (MPP) and Executive (M98) appointees serving at the pleasure of the campus President, the Chancellor or the Trustees. Note: The term ’permanent appointee’ confers no particular status to the employee.

PIMS Coding Matrix

Data Element	Required	Conditional
105 - Social Security Number	X
110 - Employee Last Name	X
111 - First Name and Middle Initial	X
120 - Agency	X
121 - Unit	X
122 - Class	X
123 - Serial	X
125 - Disability Vet Status		No Entry Required
126 - CBID		X
140 - Birthdate	X
445 - Ethnic Origin	X
440 - Sex	X
205 - Transaction Codes	A50
210 - Effective Date	X
210 - Effective Hours		X
225 - Academic Days Worked / Not Worked		X
215 - Employment History Remarks		X
405 - Time Base	X
310 - Salary Per	X
335 - Salary Range		X
311 - Salary Step		X
330 - Anniversary Date	X
715 - Service Pay Period		X
430 - Probationary Period (Code)	X
430 - Probationary Period (Ending Date)		X
505 - Retirement System Account Code	X
560 - Professional License Type / Expiration Date		X
450 - Prior State Service	X
606 - Time to be Paid (New Position)		X
702 - Department Code	X
703 - School Code	X
704A - Management Data Element No. 1		X
704B - Management Data Element No. 2		X
718 - Management Data Element No. 3		X
711 - Work Location		X
712 - Degree Information (Institution)		X
712 - Degree Information (Level)	X
712 - Degree Information (Year)		X
714 - Recruitment Location (Type)		X
714 - Recruitment Location (F.I.C.E. Code)		X
716 - Sabbatical Leave Eligibility Date		X
719 - Detail Transaction Code		X
815 - Red Circle / Plus Salary Rate (Line G Item)		X
820 - Assigned Salary Rate (Line G Item)		X
825 - Noncitizen Status Code (Line G Item)		X
876 - Job Code(Line G Item)		X
957 - Eligibility Substantiation		X
958 - Final Salary Anniversary Date (Line G Item)		Required for all R03 appointments.

General Information

The Immigration Reform and Control Act of 1986 (IRCA) requires employers to verify employment eligibility of all employees hired on or after November 7, 1986 via completion of the Immigration and Naturalization Service (INS) I-9 form. The Act provides comprehensive lists of acceptable documents for employment eligibility. An individual must present a document or documents that establish identity and employment eligibility. However, the choice of documents from those lists is the employee’s alone. The campus may not require the employee to present additional or different documents than the ones chosen by the employee from those lists. If an employee does not have a Social Security card, enter ’SS5 SENT’ in Item 105 on a PPT and route to CSU Audits. For additional information, refer to Item 105.
Employees on J-Visa cannot be hired permanently. For more information, refer to Appointments.
Excluded (E99) classes 8346, 8347 (Police Officer Cadet) may not be permanently appointed per HR Letter 2001-19.
Excluded (E99) classes 1970, 1971, 1972 and 1973 (Early Childhood Teacher series) cannot be hired permanently. For more information, refer to HR 2002-08.

Audit Instructions

Item 450, Prior State Service, is always code ’1’.
Item 714, Recruitment Location, must be entered for all new full-time faculty.

Furlough Instructions Effective 7/31/2009 Through:

6/30/2010 - Non-AY and Non-Cruise CMA
July 2010 Pay Period - AY-Cruise CMA
September 2010 Pay Period* - AY - Non CMA, Non-Cruise

Eligibility Substantiation is required on all appointments subject to the furlough program.

*Date determined per respective campus AY calendar

Audit Messages

9260-01 INSTITUTION CODE AND DATE REQUIRED WHEN LEVEL = A, B, D, M OR P.

If Education Level (Item 712) equals A, B, D, M or P, then both Degree Institution and Degree Level must be present.

Last Updated: July 9, 2010