Used to appoint an employee that is new to the PIMS database to a position that is temporary in nature. The length of the appointment period is limited by an expiration date or other condition of employment.
Temporary appointments include Lecturer, Coach, Graduate Assistant, Resident Assistant, Summer Quarter Assignment, Sabbatical Leave replacement, hourly employees (intermittent time base), Trade Rate employees and other nonacademic and administrative employees.
105 - Social Security Number
110 - Employee Last Name
111 - First Name and Middle Initial
120 - Agency
121 - Unit
122 - Class
123 - Serial
125 - Disability Vet Status
No Entry Required
126 - CBID
140 - Birthdate
445 - Ethnic Origin
440 - Sex
205 - Transaction Codes
210 - Effective Date
210 - Effective Hours
415 - Duration of Appointment
416 - Expiration Date of Appointment
225 - Academic Days Worked / Not Worked
215 - Employment History Remarks
405 - Time Base
310 - Salary Per
335 - Salary Range
311 - Salary Step
330 - Anniversary Date
715 - Service Pay Period
430 - Probationary Period (Code)
430 - Probationary Period (Ending Date)
505 - Retirement System Account Code
560 - Professional License Type / Expiration Date
450 - Prior State Service
606 - Time to be Paid (New Position)
702 - Department Code
703 - School Code
704A - Management Data Element No. 1
704B - Management Data Element No. 2
718 - Management Data Element No. 3
711 - Work Location
712 - Degree Information (Institution)
712 - Degree Information (Level)
712 - Degree Information (Year)
714 - Recruitment Location (Type)
714 - Recruitment Location (F.I.C.E. Code)
716 - Sabbatical Leave Eligibility Date
719 - Detail Transaction Code
815 - Red Circle / Plus Salary Rate (Line G Item)
820 - Assigned Salary Rate (Line G Item)
825 - Noncitizen Status Code (Line G Item)
876 - Job Code (Line G Item)
955 - Multiple Hourly Rates (Line G Item)
957 - Eligibility Substantiation
958 - Final Salary Anniversary Date (Line G Item)
Required for all R03 appointments.
Class codes 2360/2361 may not be temporary appointments, per Technical Letter FSA/Appts. 79-04.
The expiration date of appointment must be in compliance with the appropriate collective bargaining agreement for represented employees, or other employment agreement for non-represented employees.
Item 714, Recruitment Location, must be entered for all new full time faculty appointments.
If a temporary faculty is reappointed for another semester/quarter and gets a salary increase per the collective bargaining agreement, process an A52 to extend the appointment and process an MSA to reflect the new salary. If the salary increase is approved retroactively, process a Transaction MSA.
If a temporary faculty employee was hired (e.g., in fall for an academic year period), and has a change in salary (not an SSI, FMI, Market or Equity increase, or range elevation) in the subsequent term, process an A52 and in Item 215 enter ’REVISED CONTRACT’.
Campuses are authorized to determine trade rate salary ranges for casual employment per Technical Letter HR 2000-18.
If a temporary faculty unit employee was offered a three-year appointment pursuant to Provision 12 of the Collective Bargaining Agreement, enter ’ARTL12’ in Item 704B. For more information, refer to Technical Letter HR/EHDB 2004-01.
Employees on J-Visa cannot be hired permanently. For more information, refer to Appointments.
Excluded (E99) classes 8346/8347 - Police Officer Cadet may not be permanently appointed per HR Letter 2001-19.
Excluded (E99) classes 1970, 1971, 1972 and 1973 (Early Childhood Teacher series) cannot be hired permanently. For more information, refer to HR 2002-08.
Teaching Associates ( 2354, 2353) may be appointed at any fraction that is less than full time while enrolled in classes. For additional information, refer to the Teaching Associate Employment Policy and Classification Standard on the Systemwide Human Resources web page for Student Employment Policies and Programs.
Item 450, Prior State Service, is always code ’1’.
If Item 505, Retirement System Code is ’NM’, enter ’OUTSIDE PERS’ in Item 215 (NM must be justified). If retired from CalPERS, refer to Appointment Transaction Code A56.
Refer to Item 810, Settlement Pay, for instructions on how to process an A52/S31 package where all money is requested as Final Settlement.
Furlough Instructions Effective 7/31/2009 Through:
6/30/2010 - Non-AY and Non-Cruise CMA
July 2010 Pay Period - AY-Cruise CMA
September 2010 Pay Period* - AY - Non CMA, Non-Cruise
Eligibility Substantiation is required on all appointments subject to the furlough program.
*Date determined per respective campus AY calendar
Last Updated: July 12, 2010