Item 445 - Historical Ethnic Origin

A single character alpha or numeric code that identifies the employee's ethnicity.

Ethnic Group	Race/Ethnicity	Alpha Code	Numeric Code*
Black	African	F	1
Asian	Japanese Chinese Korean Vietnamese Asian Indian Cambodian Laotian Other Asian	I J K L M U V (Y) S	2
Asian	Filipino	G	8
Other Non-White	Other Non-White	X	3
Hispanic	Mexican/Mexican-American/Chicano Puerto Rican Cuban Other Hispanic	A B C D	4 or 9 (Code 9 was discontinued 07/01/1993)
Caucasian	Indo-European	E	5
Pacific Islander	Hawaiian Samoan Guamanian/Chamorro Other Pacific Islander	P Q R T	6
American Indian	American Indian Aleut Eskimo	H O N	7
Not Stated	Unknown	Z

Example:	If employee self identifies as Cuban, enter ’C’.
System Audits:	None
Audit Instructions:	When adding an additional position to the database (Item 450 = 4), the system provides this data element.
More Info:	Effective 07/01/1993, alpha codes were implemented for employee self-identification purposes. Asian and Hispanic employees previously identified by a numeric code were converted to an alpha code. Effective 02/01/2002, ’Z’ is used for employees who decline to identify their ethnicity. Effective 02/01/2002, the designation for Laotian was changed from ’Y’ to ’V’ to parallel the State’s civil service ethnic codes. *Numeric codes were used to identify employees hired prior to 07/01/1993 but remained valid until July 1, 2010 for active employees hired prior to 07/01/1993 with no break in service. Numeric codes were also used by departments for identification purposes until 02/01/2002.

Example:

If employee self identifies as Cuban, enter ’C’.

System
Audits:

None

Audit
Instructions:

When adding an additional position to the database (Item 450 = 4), the system provides this data element.

More Info:

Effective 07/01/1993, alpha codes were implemented for employee self-identification purposes. Asian and Hispanic employees previously identified by a numeric code were converted to an alpha code.
Effective 02/01/2002, ’Z’ is used for employees who decline to identify their ethnicity.
Effective 02/01/2002, the designation for Laotian was changed from ’Y’ to ’V’ to parallel the State’s civil service ethnic codes.

*Numeric codes were used to identify employees hired prior to 07/01/1993 but remained valid until July 1, 2010 for active employees hired prior to 07/01/1993 with no break in service. Numeric codes were also used by departments for identification purposes until 02/01/2002.

Last Updated: July 12, 2010