Data Elements Overview

Data elements are the required or optional items of information entered on PIMS transactions. Each item has its own assigned number, title and coding requirements.

The data elements are listed on the PIMS coding matrix in the order in which they are listed on the PPT form. Elements numbered in the 800 and 900 series are always entered on Line G of the PPT form when submitted to CSU Audits.

PPT Line	Data Element
Line A	105 - Social Security Number 110 - Employee Last Name 111 – First Name and Middle Initial 120 - Agency 121 – Unit 122 - Class 123 - Serial 125 - Disability Vet Status 126 - Collective Bargaining Id 140 - Birth Date 445 - Ethnic Origin 440 – Sex
Line B	205 - Transaction Code(s) 210 - Effective Date & Hours 415 - Duration Of Appointment 416 - Expiration Date Of Appointment 225 - Academic Days Worked/Not Worked 215 - Employment History Remarks
Line C	405 - Time Base 320 - Salary Based On 306 - Actual Salary Rate 310 - Salary Per 335 - Salary Range 311 - Salary Step 330 - Anniversary Date 715 - Service Pay Period 430 - Probationary Period (Code) 355 - FLSA Code 365 - Special Pay/Base Rate/Amount Due
Line D	505 - Retirement System Account Code 515 - 530 Retirement System Information 560 - Professional l License Type / Expiration Date 565 - Injury Illness Code & Date 450 - Prior State Service
Line E	603 - Reason For Resignation 605 - Pay Period 606 - Time to be Paid (New Position) 607 - Time To Be Paid (Old Position) 615 - Pay Immediately 621 - Lump Sum To Be Paid 635 - Lump Sum Unit 636 - Lump Sum Serial 640 - Last Day Physically Worked 645 - Payroll Return Date
Line F	702 - Department Code 703 - School Code 704A - Management Data Element No. 1 704B - Management Data Element No. 2 718 - Management Data Element No. 3 711 - Work Location 712 - Degree Information 714 - Recruitment Location 716 - Sabbatical Leave Eligibility Date 717 - Termination Destination 719 - Detail Transaction Code
Line G	810 - Settlement Pay 815 - Red Circle / Plus Salary Rate 820 - Assigned Salary Rate 825 - Noncitizen Status Code 864 - Legal Reference For Rehire 876 - Job Code 877 - Lump Sum Pay Deferral 880 - Time Of Death 888 - Sick Leave At Retirement 921 - Employment Date 955 - Multiple Hourly Rates 957 - Eligibility Substantiation 958 - Final Salary Anniversary Date 960 - Corrected Transaction Identifier 962 - HR Letter Authorization 999 - Deductions From Separations

Last Updated: September 1, 2018