Annual Current Status

Master File Description

This file contains a snapshot of current employment history transactions for active and on-leave faculty, staff and management positions at your campus as of close of business in March and October. Data is available for a given year back to 1984 for October snapshots and 2005 for March snapshots. The reporting period of 10/31 represents the most statistically valid CSU employee population. This file does not include students (class codes: 0100, 1870, 1871, 1872, 1874, 1875, 1876 and 1868), special pay appointments (transaction A54), disability retirements (transaction S71) or layoffs (transaction S30). This file should be used for all types of statistical reports. For additional information, refer to the topic: Tips For Using The Annual Current Status File.

File Name: AN
Update Schedule: Annual. Updated at close of business March and October of each year.
Files Automatically Joined: Agency/Campus/Fund, Budget Function, Degree Level, Department Collective Bargaining Id, HEGIS, Job Code, School
Pre-programmed Joins: JANJC1, JANJC2, JANPS, JANPS1
Sample FOCUS Request: FOC1200
See Also: Employment Data Files Comparison

Segment Name = ACTIVE, Segment Type = S1

Defined	Fieldname	Format Type	Format Length	Data Element Description
	AN:SSA	A	11	Social Security Number
	AN:SSAFOUR	A	4	Social Security Number, Last 4 Digits
	AN:SSAMASK	A	11	Social Security Number, Masked
	AN:LASTNAME	A	21	Name, Last
	AN:FRSTNAME	A	16	Name, First
	AN:WNAME	A	39	Name, Whole
	AN:BRTHDATE	DT	MDYY	Birthdate
	AN:AGE	I	6	Age
	AN:SEX	A	1	Sex Code
	AN:ETHNIC	A	1	Ethnic Origin
	AN:ETHNICGRP	A	3	Ethnic Group
	AN:STREET	A	28	Employee Address, Street
	AN:CTYST	A	25	Employee Address, City and State
	AN:ZIP	A	5	Employee Address, Zip Code
	AN:DISAB	A	1	Disability Status Code
	AN:ADDRWH	A	1	Address Withheld Indicator
	AN:DAO	DT	MDYY	Data as of Date

Segment Name = ACTPSN, Parent = ACTIVE, Segment Type = S1

Defined	Fieldname	Format Type	Format Length	Data Element Description
	AN:PSNSEQ	A	2	Position Sequence Number
	AN:SSAPSN	A	11	SSA / Position Sequence Key
	AN:AGYUNIT	A	6	Agency and Unit Key
	AN:SEPCODE	A	1	Separation Code
	AN:CAMPUSCD	A	2	Campus Numeric Code
	AN:CAMPUS	A	10	Campus Name Abbreviated
	AN:CBID	A	3	Collective Bargaining Id, Code
	AN:TRANCODE	A	3	Transaction Code, Personnel
	AN:TRANNAME	A	35	Transaction Code Name
	AN:TRANTYPE	A	24	Transaction Code Type
	AN:EFFDATE	DT	MDYY	Effective Date
	AN:EFFYYYY	DT	YY	Effective Year
	AN:EFFMM	DT	M	Effective Month
	AN:EFFDD	DT	D	Effective Day
	AN:EFFYMD	DT	YYMD	Effective Date
	AN:UNIT	A	3	Reporting Unit
	AN:AGENCY	A	3	Agency Code
	AN:CLASS	A	4	Class Code
	AN:SERIAL	A	3	Serial Number
	AN:POSIT16	A	16	Position Number
	AN:POSITION	A	13	Position
	AN:DEPT	A	3	Department Code
	AN:APPTTYPE	A	1	Appointment Type (Leave Code)
	AN:SALARY	P	12.2	Salary Total
	AN:SALPER	A	1	Salary Per
	AN:BASEPAY	P	12.2	Base Pay
	AN:ANNIDATE	A	6	Anniversary Date
	AN:TIMEBASE	A	6	Time Base
	AN:NUMER	I	3	Time Base, Numerator
	AN:DENOM	I	3	Time Base, Denominator
	AN:FTE	P	11.5	Full-Time Equivalent
	AN:PTTOT	P	7	Part-Time Total
	AN:FTTOT	P	7	Full-Time Total
	AN:APPTXDTE	DT	MDYY	Appointment Expiration Date
	AN:PROBCODE	A	1	Probationary Period Code
	AN:PROBDATE	A	8MDYY	Probationary Period Ending Date
	AN:PROBGROUP	A	12	Probationary Period Group
	AN:TEMPSTAT	I	5	Status, Temporary
	AN:PERMSTAT	I	5	Status, Permanent
	AN:PROBSTAT	I	5	Status, Probationary
	AN:NOPROB	I	5	Status, No Probation
	AN:SAFETY	A	3	Safety Member
	AN:SURVIVOR	A	3	Survivors Benefits
	AN:SSMED	A	3	Social Security/Medicare Member
	AN:LICTYPE	A	1	Professional License Type
	AN:LICDATE	A	8MDYY	Professional License, Expiration Date
	AN:MULTIR1	P	8.2	Multiple Hourly Rate 1
	AN:MULTIR2	P	8.2	Multiple Hourly Rate 2
	AN:MULTIR3	P	8.2	Multiple Hourly Rate 3
	AN:MULTIR4	P	8.2	Multiple Hourly Rate 4
	AN:INJYCODE	A	1	Injury / Illness Code
	AN:INJYDATE	DT	MDYY	Injury / Illness Date
	AN:SCIFDATE	DT	MDYY	SCIF / IDL Date (Benefits Date)
	AN:SEPXDATE	DT	MDYY	Separation Expiration Date (Payroll Return Date)
	AN:LEGREFAN	A	7	Legal Reference for Annuitant
	AN:FINALANNI	A	6	Final Salary Anniversary Date
	AN:MSACNT	A	1	SSI Counter
	AN:VISA	A	1	Noncitizen Immigration/Visa Status
	AN:STEP	A	2	Salary Step
	AN:DEGLEV	A	1	Degree, Education Level Code
	AN:SCHOOLCD	A	2	School Code
	AN:WORKLOC	A	8	Work Location
	AN:EMPDATE	DT	MDYY	Employment Date
	AN:EMPMTHS	I	6	Employment Months
	AN:EMPYRS	I	6	Employment Years
	AN:ASSNSAL	P	12.2	Assigned Salary Rate
	AN:DEGINST	A	6	Degree, Institute Code
	AN:HIGHDEG	A	4	Degree, Highest Degree Date
	AN:MGMTDATA1	A	6	Management Data Element #1
	AN:MGMTDATA2	A	6	Management Data Element #2
	AN:RELOCCD	A	2	Recruitment Location, Type of School
	AN:RECFICE	A	6	Recruitment Location, FICE Code
	AN:REDCIRC	P	12.2	Red Circle Rate (Plus Salary)
	AN:DURAPPT	A	2	Duration Of Appointment Code
	AN:RANGE	A	1	Range Code
	AN:SABBELIG	A	6	Sabbatical Leave Eligibility Date
	AN:MGMTDATA3	A	6	Management Data Element #3
	AN:LASTWORK	DT	MDYY	Last Day Physically Worked
	AN:DTTRANCD	A	2	Detail Transaction Code
	AN:FSALETTR	A	4	HR Letter
	AN:JOBCODE	A	4	Job Code
	AN:ACCNTCD	A	2	Retirement System Account Code
	AN:CLASSRNG	A	5	Class and Range Key
	AN:ELIGSUB *	A	2	eligibility Substantiation (Furlough Code)
	AN:FTE3	P	9.3	Full-Time Equivalent 3 Decimal Places

* This field is only used for AN Files 2009 and greater.

Last Updated: May 19, 2011