The required and optional matrix illustrates the fields that are needed for the different actions within the IPEDS. The fields: Primary Position through Employment Date occur from one to five times allowing for five positions to be recorded. At least one position is required for an ADD action.
Legend:
D = Display field only
R = Entry is required
O = Entry is optional
N/A = Not applicable
|
Field
|
Add Action
|
Change Action
|
Delete Action
|
|
Campus Code
|
D
|
D
|
D
|
|
Date Record Last Changed
|
D
|
D
|
D
|
|
Action
|
N/A
|
R
|
R
|
|
Social Security Number
|
R
|
D
|
D
|
|
Name, Whole
|
R
|
D
|
D
|
|
Sex
|
R
|
O
|
D
|
|
Ethnic Origin
|
R
|
O
|
D
|
|
Exec w/Acad
|
R
|
O
|
D
|
|
Non-Citizen
|
R
|
O
|
D
|
|
Primary Position
|
R
|
O
|
D
|
|
Annual Salary
|
R
|
O
|
D
|
|
Agency
|
R
|
O
|
D
|
|
Reporting Unit
|
R
|
O
|
D
|
|
Class Code
|
R
|
O
|
D
|
|
Serial Number
|
R
|
O
|
D
|
|
Range Code
|
R
|
O
|
D
|
|
Affirmative Action Code
|
R
|
O
|
D
|
|
Duration of Appointment
|
R
|
O
|
D
|
|
Probationary Period Code*
|
R
|
O
|
D
|
|
Time Base
|
R
|
O
|
D
|
|
Effective Date
|
R
|
O
|
D
|
|
Employment Date
|
R
|
O
|
D
|
|
Override Line Number
|
N/A
|
O
|
D
|
|
Override Column Number
|
N/A
|
O
|
D
|
|
Line Number
|
R
|
N/A
|
N/A
|
|
Column Number
|
R
|
N/A
|
N/A
|
* Probationary code of space is considered a valid entry.