APPA Facilities Performance Indicators (FPI)

APPA FPI helps campuses answer key questions, such as:

• Is our facilities management budget adequately funded?
• Are we using our facilities operating funds in ways that support institutional goals?
• Are we making the right investments in our buildings, infrastructure, and academic programs?

Facilities Condition Assessments (FCA)

Facility Condition Assessments (FCA) evaluate current and future needs of campus buildings by inspecting major systems and estimating backlog and renewal costs. Engineering teams conduct equipment assessments and consult with campus trades staff to gather data for the FCA model. Evaluated systems include:

• Mechanical, electrical, and plumbing (MEP)
• Structural and architectural components
• Vertical transportation
• ADA compliance
• Utilities

Campuses may use the pre-established agreement below to contract FCA services from the awarded firm, including defined terms and fees.

Capital Outlay Program Companion Reports

Facilities Operations Report: This 10-year analysis highlights key CSU-wide facilities metrics using data from APPA, ISES, the Space & Facilities Database, and CSU’s financial systems. It helps identify trends in staffing, budgeting, and operational quality. The report is intended as a starting point for campus decision-making, emphasizing comparisons with similar institutions. While not exact, the insights enable informed planning, promote effective resource use, and support CSU’s leadership in data-driven decision-making and performance accountability.

Energy and Sustainability Report: This report focuses on four key metrics—Energy Use Intensity (BTU/GSF/year), Utility Cost per Square Foot, Gross Institutional Expenditure, and Greenhouse Gas Emissions. These indicators are shaped by campus-specific variables such as climate, utility types, building usage, and energy efficiency efforts. Because many of these factors are outside campus control, the most meaningful use of this data is to track each campus’s performance over time. Cross-campus comparisons should consider these contextual differences.

New Facility Maintenance Funding

Campuses can request state maintenance funding when new academic or related space is opened. This funding supports utilities, custodial, maintenance, landscaping, and administration. The Custodial and Farm Space Report, updated annually, tracks changes in state-maintained space, with square footage reported through the Space and Facilities Database during a designated reporting period.

Emergency Repairs

Campuses may use an Immediate Response Job Order Contract (JOC) to address urgent situations that pose a risk to public health, safety, or welfare. These emergencies may result from:

• An act of God
• Earthquake
• Flood
• Storm
• Fire
• Landslide
• Public disturbance
• Vandalism
• Other unexpected causes

The JOC is for immediate emergency work only and should not be used for follow-up or non-emergency tasks. For assistance, contact BELFOR USA at 800-856-3333.

Fleet Vehicle Management

Guidelines and tracking for university-owned vehicles support sustainability goals, safety compliance, and operational efficiency across campuses. E​xecutive Order 1000 delegates to all campus presidents the authority for fleet vehicle purchases and stipulates that campuses shall maintain written records of further delegations of fleet vehicle authority and responsibilities consistent with the provisions of this section.

Requests for fleet vehicle purchases from both self-support (auxiliary) and General Fund/Academic departments shall be justified in writing.

Collective Bargaining

The CPDC Facilities Operations team represents campus Directors of Facilities Operations (DFOs) during the collective bargaining process. Before negotiations begin, CPDC-FO gathers and prioritizes input from DFOs on improving the Collective Bargaining Agreement (CBA) to better support campus operations. These recommendations are shared with Systemwide HR Labor Relations for consideration during bargaining. The goal is a stronger CBA that enhances CSU facilities management.

Joi​nt Apprenticeship Program

This program provides on-the-job training and education opportunities for skilled trades in partnership with labor organizations and campuses.

Facilities Operations Listservs

Sharing best practice for facilities operations and maintenance across the CSU is essential for onboarding new employees and enhancing overall efficiency.

To support this, we use ListManager, an internet-based application designed to efficiently distribute emails to large groups. It maintains a database of member email addresses and demographic information to ensure reliable communication.

Join or Learn More About CPDC Affinity Groups
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