Academic Project:


Pre-proposal meetings


Pre-proposal meeting: 

Attendees: Construction Administrator (CA), Campus Reps, Alliant, and others as needed.

Discuss: Selection of delivery method (Consult with CPDC - CM for advise as required); project 2-7 budget including direct construction costs and soft costs; project schedule; phasing; selection of RFQ/RFP review committee; review RFQ/RFP documents for inclusion of sufficient information for contractors to respond to RFQ/RFP; all project criteria documents; program documents; Division 1; Contract General Conditions, and Supplementary General Conditions; calendar of events as detailed in the RFQ/RFP templates; BOT approval of Schematic Design; preconstruction and construction contract durations; liquidated damages and methods to mitigate schedule risk; job walkthrough(s) and preproposal meetings; contractor license requirements; insurance requirements, etc.


Forms & Templates:

Advertising the Project


Campuses must advertise all projects in the California State Contracts Register (using Dept. of General Services website, Cal eProcure) and run two weeks, but a longer period may be designated. It is recommended that the publication of the first ad coincide with the date that documents are available to bidders, the second ad would follow one week later. 

Campus must also advertise the project in one of the following two ways: 

  1. Campus will use newspaper advertising, advertising once a week for two consecutive weeks in a trade newspaper of general circulation, one published in Los Angeles, and one in San Francisco, and in one newspaper of general circulation published in the county for the campus on which the project is bidding); OR 
  2. Campus may advertise online through the PlanetBids Public Solicitation Portal. 

Content of Ads: For electronic ads, use the entire Notice to Contractors; for print ads, use Notice Inviting Bids form. 

Relevant websites:


  • SUAM sections 9723-9723.03, Advertising Public Works Projects
  • CM Procedures Manual: 
    • Section 5-Request for Approval to: Proceed to Bid, Advertise, and Authorization to print front-end documents, 
    • Section 6-Newpaper Ads. 
  • Public Contract Code sections 10742 & 10743 (ads); 
  • Public Contract Code section 3300 (specify license in ad);

Forms & Templates: