Approval Process
The following process has been established to allow for maximum flexibility while providing relevant feedback to campuses on projects below $40 million and parking facilities regardless of cost.
The main components of delegated approval are:
E1. Submitting a proposed project for delegated approval
The campus-assigned CPDC university planner is the main contact for processing items for delegated approval. In addition to a project narrative (CPDC 1-4) and budget (CPDC 2-7), submittal of a proposed project for approval should include a Delegated Approval Agenda Item.
The information provided in a CPDC 1-4 and CPDC 2-7 is used to create a brief summary of the project for inclusion in the agenda item. Even though the project is not going to be presented to the trustees, the agenda item serves as a record of the project being approved.
E2. CPDC Review
The CPDC Planner will review the submitted documentation and work with the campus to assure all information has been provided. Once all requirements have been satisfied, CPDC will issue an approval letter to the campus president, along with a copy of the finalized delegated approval agenda item, including resolutions, and CPDC 2-7.
CPDC approval does not include financing approval. Campuses should coordinate with Financing and Treasury to secure financing approval on projects under $40 million, or parking facilities regardless of cost.
E3. Additional Approvals
Once the project is approved, the campus can proceed with the design phase. The Major Capital Outlay Transmittal Sheet lists the remaining project submittals to CPDC, most notably the 75% Schematic Design.
References:
Forms/Templates: