​B2. Prequalification of Prospective Proposers

Standard Prequalification

Description: The CSU is required to prequalify prospective bidders for any trustees-managed major capital outlay project, regardless of funding. The CSU may elect to require bidders to prequalify for minor capital outlay projects. 

The CPDC Construction Services department performs the prequalification of bidders to best comply with Public Contract Code Section 10761. This requires the trustees to adopt and apply a uniform system of rating bidders. Applicants are required to complete a standard questionnaire online in PlanetBids in which they provide specific information such as: 

  • license
  • Department of Industrial Relations Public Works registration number
  • safety data
  • project experience (from which reference checks are secured)
  • a current audited or reviewed financial statement

Once the application has been reviewed and positive reference checks returned, the Prequalification Coordinator sends the applicant an approval letter assigning a rating for the applicant.

Joint Venture (JV): If two or more prospective proposers wish to bid a project as a joint venture (JV):

All firms involved in the JV must separately submit a prequalification application online not later than 10 business days prior to SOQ opening and register with the Department of Industrial Relations to bid on public works projects.

  • The firms must all sign and submit one Affidavit of Joint Venture form five days prior to SOQ opening and each member of the JV must be prequalified one day prior to SOQ opening. Submit the Affidavit of Joint Venture form with all members' signatures to the office that distributes the project bid documents.
  • Only one JV member's prequalification rating, or the combination of all JV members' prequalification ratings, shall meet the project's advertised cost.
  • The JV must have the required license in the name of the JV at the time of award.

If attendance at the project's prebid job walk is mandatory, only one of the firms in the JV needs to attend.

Trade Contractors: The Construction Manager shall prequalify its major trade contractors (at least the mechanical, electrical, plumbing and trades where the estimated cost of the trade work is greater than five percent (5%) of the construction budget) using the Trade Contractor Prequalification documents or similar and any additional prequalification processes required by the Construction Manager. 

Once this process is complete, the Construction Manager shall provide a list of prequalified trade contractors to the trustees.


Forms & Templates:

Campus Responsibilities

Description: When preparing to advertise the project using the appropriate notice to contractors (NTC) form for the Construction Manager at Risk project delivery method, campuses shall email project NTCs to contractors to the Prequalification Coordinator at [email protected].

The campus is responsible for including in the project advertisement any project-specific or technical prequalification requirements. In consultation with the Prequalification Coordinator, the campus shall draft the supplemental prequalification application, include it in the specification and post the application online for bidder access.

The campus shall not post the project's fee proposal package online unless it has a "sample" overlay, at least for the fee proposal form, in accordance with Public Contract Code Section 10764.

DIR Listing of Debarred Contractors: The campus is responsible for checking the Department of Inudstiral Relations listing of debarred contractors prior to issuance of bid packages. 


Forms & Templates: