Prior to project advertisement, the campus shall have held the prebid meeting wherein staff has developed a project budget, schedule, and other requisite information to create a request for qualifications (RFQ) and request for proposals for the project (RFP). Campus staff must draft and make these documents available for proposers review at time of issuance of the RFQ, refer to document communication tab below. Campus will advertise the project's RFQ, from which respondents will submit their responses.
Campuses must advertise all projects in the California State Contracts Register (using Dept. of General Services website, Cal eProcure) and run two weeks, but a longer period may be designated. It is recommended that the publication of the first ad coincide with the date that documents are available to bidders, the 2nd ad would follow one week later.
The campus must also advertise the project in one of the following two ways:
CA State Contracts Register, Cal eProcure - http://www.dgs.ca.gov/pd/Programs/caleprocure.aspx PlanetBids Public Solicitation Portal - http://psp.planetbids.com/g/81563
The campus developed project budget, schedule, and other requisite information must be made available for proposers review at the time of the issuance of the Request for Qualification (RFQ). CSU and campus standards, guidelines, and project specific information such as feasibility documents, bases of design reports, CEQA documents, hazardous material reports, geotechnical engineering reports, surveys, owner projects requirements, bridging documents, and owner consultant developed documents shall be organized and packaged and made available for proposers review.
CSU advertises the design-build project through a Request for Qualifications (RFQ) process. The Trustees shall advertise the project in the normal public works manner and identify that the potential proposers must contact the University for an RFQ package.
All respondents to the Request for Qualifications must have prequalified with the Trustees' Prequalification Coordinator, and submit a copy of their prequalification letter to the campus office receiving the Statement of Qualification (SOQ) packages.
The potential proposers must submit in accordance with the RFQ requirements, and a qualification committee shall review the SOQ packages and select the best four or five responses.
The successful proposers (and the unsuccessful) are notified, and Request for Proposal (RFP) packages are issued to the successful proposers. The advertisement must be included in the RFQ.
Once the Trustees publishes the list of finalists or shortlist of proposers, the Trustees shall issue a Request for Proposal (RFP) to each of the finalists with the bid/fee proposal package. The finalists will submit a cost proposal and a technical proposal based on the RFP after site visit and Pre-proposal conferences.
The University Facilitator will review and determine whether each proposal meets the minimum qualifications and is responsive to the RFP. Each proposal will be divided into two confidential submittals for the evaluation process:
The purpose of the evaluation process is to establish, through the application of uniform criteria, the quality of the project contained in each proposal.
The Evaluation Board will conduct interviews with each proposer and evaluate each proposal. This committee will evaluate the Technical Proposals according to the criteria set forth, and assign quality points according to the maximum for each category.
The Quality Point Value determined by the technical evaluation board committee is final, and no appeal of its decision will be considered.
Separately, The final tabulation of the proposals on the abstract of proposals will be prepared and published.
The Trustees will announce the final Quality Point Value assigned to each proposal at the subsequent public Cost Proposal opening. The Trustees will only announce the total figure, and will not present detailed analysis of the points assigned each item of the Technical Evaluation Criteria. The Trustees will match the Quality Point Value assigned each proposal with the appropriate cost proposal package, as determined by identification numbers, and then the cost proposals will be opened.
At the Cost Proposal opening the following equation will be used to determine the apparent finalist:
Cost Proposal / Quality Point Value = Cost / Unit Quality
The lowest quotient (cost per unit of quality) is thus determined and the apparent finalist announced.
Upon completion of the opening and announcement of the apparent finalist, the Technical Proposal and other documents submitted by the apparent finalist, will be available for review by all interested participants by appointment only. Detailed analysis and Technical Proposals for all other participants will be retained by the University.
CSU Contract/Construction Administrator shall issue the Notice of Intent to Award Bid Letter (award Letter).
When Contractor returns all counterparts of the contract docs, Construction Administrator shall review as follows: