Infrastructure:

Prequalification of Prospective Bidders

Standard Prequalification of bidders does not apply for minor cap projects. 

Description:
CSU is required to prequalify prospective bidders for any Trustees-managed, major capital outlay project, regardless of funding.  CSU is not required to prequalify prospective bidders for minor cap projects.  However, CSU may elect to require bidders to prequalify for minor capital outlay projects. Should CSU prequalify contractors for a minor cap project, then the following would apply.

CPDC Construction Management group performs the prequalification of bidders to best comply with PCC section 10761. This requires the Trustees to adopt and apply a uniform system of rating bidders. Applicants are required to complete a standard questionnaire online in PlanetBids, in which they provide specific information such as: license; DIR Public Wks registration number; safety data; project experience, from which reference checks are secured; and a current audited or reviewed financial statement. Once the application has been reviewed and reference checks returned, the Prequalification Coordinator sends the applicant an approval letter assigning a rating for the applicant.  

If two or more prospective bidders wish to bid a minor cap project as a joint venture (JV):  contact the prequalification coordinator 

  1. All firms involved in the JV must separately register with the Dept. of Industrial Relations to bid on public works projects.  
  2. The firms must all sign and submit one Affidavit of Joint Venture form five days prior to bid opening. Submit the Affidavit of Joint Venture form with all members' signatures to the office that distributes the project bid documents.  
  3. The JV must have the required license in the name of the JV at the time of award.  
  4. If attendance at the project's prebid job walk is mandatory, only one of the firms in the JV needs to attend.

References:

Forms & Templates:


Campus Responsibilities​

When preparing to advertise the project, If the construction budget is approaching the limit for minor cap projects, using the appropriate notice to contractors form for the minor cap project delivery method, campuses shall e-mail project notices to contractors to the Prequalification Coordinator, at cocm.prequal@calstate.edu​.  ​

Campus shall not post the project's bid proposal package online unless it has a "sample" overlay, at least for the bid proposal form in accordance with Public Contract Code section 10764.

References:

  • SUAM section 9740 (send NTC to PQ Coordinator)
  • SUAM section 9740.02 (Include in NTC special/technical prequal requirements)
  • Public Contract Code, section 10764​ (provide bid proposal package to prequalified contractors only)

Forms & Templates: