In the bid advertisement (notice to contractors), the campus inputs the date and time for the public bid opening, prior to which the bidder must tender their bids. No bids may be accepted after the time set for opening bids.
Process: For opening bids, there is an Announcer & Recorder; the Announcer signals the end of the bid acceptance period and makes a formal announcement to that effect. They then proceed to open each bid proposal package and document for each bidder that all the requisite documentation is enclosed, and record this information on the abstract. Then the Announcer states the bid amounts and alternative bid or unit price amounts for each bidder, along with any requested Small Business Enterprise (SBE) Bid Preferences or proposed Disabled Veteran Business Enterprise (DVBE) Incentives, and the Recorder enters this information on the abstract, and, once all bids are recorded, signs the abstract. Announcer formally closes the bid opening, and advises that: all documents required to be submitted within 24 hours of bid opening will be checked; all SBE/DVBE certifications will be checked. The Announcer will provide the location where the final tabulation of bids will be posted. Announcer will also open a Question Period where the Announcer will field questions about the bids only.
Once opened, a bid submitted under this procedure becomes a public record.