Change/Delete Employees by Report

The IPEDS main menu is shown below. If you need to change or delete many employees, type C at the option line and press the enter key. To exit the IPEDS main menu, press the F3 key.

THE CALIFORNIA STATE UNIVERSITY
                 CAMPUS INFORMATION RETRIEVAL SYSTEM
                         IPEDS ONLINE SYSTEM
IP01
- - - - — - - - - - - - - - - - - - - - - - - - - - - - - - - - -
                       SELECT OPTION: C

            UPDATE DETAIL INFORMATION:

                   C - CHANGE/DELETE EMPLOYEES BY REPORT
                   B - CHANGE/DELETE EMPLOYEES BY SSN
                   A - ADD EMPLOYEES

                  F3 - EXIT APPLICATION

When option C is selected from the IPEDS main menu, the menu below will display. The options correspond to the three employee groups listed on the Detail Report (Compendium Report B41). To select an option, type its letter at the option line and press the enter key.

THE CALIFORNIA STATE UNIVERSITY
                  CAMPUS INFORMATION RETRIEVAL SYSTEM
                         IPEDS ONLINE SYSTEM
IP02
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
                        SELECT OPTION: _

                    A - FULL-TIME FACULTY
                    B - ALL OTHER FULL-TIME EMPLOYEES
                    C - PART-TIME EMPLOYEES

                    F3 - EXIT APPLICATION

The update screen for changing or deleting employees is shown below. If no changes are needed for an employee, leave the action line blank and press the enter key to page forward to the next employee. There is no mechanism to page back.

IP03                     IPEDS ONLINE SYSTEM
CAMPUS: 00                                      DATE LAST CHANGED: 103102
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
ACTION: _   ENTER C FOR CHANGE, D FOR DELETE OR LEAVE BLANK FOR NO CHANGE
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
SOCIAL SECURITY NO. 555-55-9999    NAME:   SMYTHE
      SEX: M   ETHNIC: 5     NON CITIZEN:    N     EXEC W/ACAD: N
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
PRI ANNUAL      POSITION NUMBER     R AFF   DUR P TIME EFFECTIVE EMPL
PSN SALARY    AGY UNT CLS   SRL   N CODE   OF R BASE    DATE     DATE
                                     G        APT O
                                                   B

X   79980.00 000 111 2360 520   5 F3A    S1 N FT     082802 090169
          .00
          .00
          .00
          .00
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
———IF DATA IS NOT CORRECTED ABOVE, ENTER OVERRIDE LINE AND COLUMN———
      OVERRIDE LINE NO:          AND    OVERRIDE COL NO:

Changing An Employee

To make one or more changes to an employee, type a C at the action line and key all changes for the displayed employee. Refer to the Required and Optional Matrix for entry requirements and field definitions.
After all changes are keyed, verify the data then press enter to save the changes and display the next employee in the report. If the F3 key is pressed instead of the enter key, the changes for this employee will not be saved.
If the action line is left blank, no changes will be made to the employee, even if changes are keyed.

Deleting An Employee

To remove an employee from the database, type a D at the action line and press enter to delete the employee and display the next employee in the report.

To exit the update screen, press the F3 key after you have pressed the enter key for the last change. Alternately, continue to press the enter key until you have paged through all employees in the report. With either method, all changes keyed to that point will be saved.

Last Updated: April 11, 2024