ARTICLE I: AUTHORITY AND PURPOSE
These procedures are established pursuant to Section 41301 of Title
5 of the California Code of Regulations. They are designed to afford
students due process, and the campus guidance to address student misconduct.
ARTICLE II: DEFINITIONS
- "Campus" and "university" are used
interchangeably and both mean the California State University.
- "Member of the university community" means California State University
trustees, employees, students, and university guests who are on university
property or at a university related activity.
- "Sexual misconduct" means any non-consensual sexual
intercourse, sexual assault, sexual exploitation, indecent exposure, or
attempt to commit any of these acts.
- "Student Conduct Code" means Section 41301 of Title
5 of the California Code of Regulations.
- "University official" means any person employed by a
campus, performing administrative or professional duties.
- "University property" means:
- real or personal property in the possession, or under the control,
of the Board of Trustees of the California State University, and
- all campus facilities whether utilized by the university or a campus
- "University related activity" means any event sponsored
by, coordinated with, or directly affecting the university's regular functions.
- "Working day" means any day of the academic year, summer
session or special session, other than a Saturday, Sunday, or academic holiday
as that term is defined in Section 42800 of Title 5 of the California Code
ARTICLE III: GENERAL PROVISIONS
- Student Conduct Administrator
Each campus president assigns a campus official or officials to be the
student conduct administrator, whose responsibilities are to determine whether
to initiate disciplinary action under the Student Conduct Code and to perform
duties as proscribed in these procedures. Student conduct administrators
serve at the pleasure of the president.
- Hearing Officers
Each campus president appoints one or more persons to serve as hearing
officers. They may be campus officials, attorneys licensed to practice in
California, or administrative law judges from the Office of Administrative
Hearings. Subordinates of the student conduct administrator, persons with a
conflict of interest in the matter, and percipient witnesses to the events
giving rise to the case are ineligible to serve as hearing officers. The
hearing officer conducts the hearing, determines whether a student has
violated the Student Conduct Code and if so, recommends sanctions.
Student Conduct proceedings are not meant to be a formal courtroom-like
trials. Although sanctions may be imposed, the process is intended to provide
an opportunity for learning. Each campus president determines whether it
is appropriate for attorneys to be present in all or some proceedings. The
president's determination regarding the presence of attorneys applies to both
the student charged and the campus. Both the student and the campus can
consult attorneys outside of the actual proceedings irrespective of the
president's determination. Any person licensed to practice law is considered
an attorney for this purpose.
- Interpretation of the Code or Process
All issues regarding the hearing described in Article IV, Section 4, except
those specifically noted, are within the purview of the hearing officer for
final determination. Questions of interpretation or application of the Student
Conduct Code or this executive order are outside the purview of the hearing
officer and are determined by the campus vice president for student affairs
or his or her designee.
- Delegation of Duties
The duties of the president in these proceedings may be delegated to another
- Parallel Judicial Proceedings
Student Conduct Code proceedings are independent from other court proceedings.
Student discipline may be instituted against a student also charged in civil or
criminal courts based on the same facts that constitute the alleged violation
of the Student Conduct Code. The university may proceed before, simultaneously
with, or after any other judicial proceedings.
- Time Lines
All times set in this executive order may be extended by the university when
necessary. Extensions must be determined by the vice president for student
ARTICLE IV: PROCEEDINGS
- Whenever it appears that the Student Conduct Code has been violated, a
complaint should be directed to the student conduct administrator as soon as
possible after the event takes place. The complaint can be oral or in writing.
- The student conduct administrator investigates each complaint submitted
and determines whether it is appropriate to charge a student with violation of
the Student Conduct Code.
- The student conduct administrator holds a conference with the student
charged, and obtains his or her response to the alleged misconduct, except in
instances where the student charged declines to cooperate, in which case the
conference requirement is waived. The student may bring a person with him or
her to advise him or her during the conference with the student conduct
administrator. The student's advisor is there to provide support and not to
speak on behalf of the student. If agreement can be reached as to an appropriate
disposition of the matter, it will be closed and the terms of the disposition
shall be put in writing and signed by the student charged and the student
- If the student admits a violation of the Student Conduct Code but no
agreement can be reached on an appropriate sanction, the student charged may
request a hearing on the sanction only.
- Notice of Hearing
- If the alleged violation of the Student Conduct Code is not resolved at
the conference with the student conduct administrator, and he or she has
determined that formal disciplinary action is appropriate, or if the student
charged requests a hearing on the sanction only, the student conduct administrator
issues a notice of hearing.
- The notice is sent electronically to the charged student at the university
assigned e-mail address linked to the account provided by the California State
University (i.e. "xxx.edu").
- Until June 30, 2010, the notice is also served on the student charged
in person, or by traceable mail (e.g. certified mail) to the last address
the student has on record with the university.
- The notice of hearing must include:
- The section(s) of the Student Conduct Code that the student is charged with violating.
- A factual description of the student's conduct that forms the basis for the charge(s).
- The proposed sanction.
- Notification that neither the hearing officer nor the president is bound by the
proposed sanction and either or both may set a more severe sanction.
- The date, time, and place of the hearing.
- The location on the campus where the student can view his or her discipline file.
- Notification that the student may be accompanied at the hearing by an advisor.
Notification that if the student intends to bring an attorney, the student must inform
the student conduct administrator of the attorney's name and address five working days
before the hearing.
- Notification that the student can waive his or her right to a hearing by accepting
the proposed sanction.
- Notification of any immediate suspension and/or withdrawal of consent to remain on
campus. (See Article VI below.)
- A copy of this executive order or notice of where the student may obtain a copy.
If consent to remain on campus has already been withdrawn by the time the notice of
hearing is sent, a copy of this executive order must be enclosed.
- The notice of hearing is sent to the student at least ten working days before
- The charges stated in the notice of hearing may be amended at any time. If an
amendment would require the student to prepare a different response, the student may
request a postponement of the hearing for a reasonable period of time. If the charges
are amended after a hearing is underway, the hearing officer may postpone the hearing
for a reasonable period of time.
- The hearing is closed to all persons except the hearing officer, the student
charged, the student conduct administrator, one advisor for the student charged,
one advisor for the student conduct administrator, appropriate witnesses during
the time that they are testifying (including a support person for alleged victims
of sexual or physical assault, see section h below), and one person to assist the
hearing officer in recording the hearing. A police or security officer may also
be present if deemed appropriate by the vice president for student affairs. The
university will cooperate in providing employee witnesses wherever possible,
provided that they are identified at least two working days before the hearing.
- The student may be accompanied by one advisor of his or her choice to provide
support but not to speak on behalf of the student. If the president has elected
to exclude attorneys from the proceedings, the advisor may not be an attorney.
Hearing dates will not be changed because of the schedule of the advisor for
the student charged.
- The student conduct administrator may be accompanied by one advisor. If
the campus has elected to exclude attorneys from the hearing, neither the student
conduct administrator nor the administrator's advisor may be an attorney.
- Hearings are intended to be educational rather than adversarial. The hearing
officer runs the hearing. The student charged and the student conduct administrator
each put on the evidence in their case in whatever manner the hearing officer
deems appropriate and may each ask questions of the witnesses. The hearing officer
may also ask questions of any witness, the student charged or the student conduct
- Formal rules of evidence applied in courtroom proceedings do not apply in
the hearing (e.g. California Evidence Code). All information that responsible
persons are accustomed to rely upon in the conduct of serious affairs including
hearsay is considered. Unduly repetitive information may be excluded. The hearing
officer bases his or her decision only on the information received at the hearing.
- The hearing officer makes an official audio recording of the hearing. He or
she can have someone present to operate any equipment necessary to make the
recording. The recording is the property of the university. No other recording
of the hearing is permitted.
- If the student charged fails to appear at the hearing, the hearing proceeds
without him or her. The decision in that instance, like every other hearing decision,
must be reached on the information presented. The student charged may not be found
to have violated the Student Conduct Code solely because he or she failed to appear
at the hearing.
- In cases involving a charge of sexual or physical misconduct, the alleged
victim may be accompanied at the hearing by another person. This person is for
support only, and is not permitted to participate in the hearing. Questions of
the alleged victim are limited to the incident upon which the charge is based and
the events surrounding that charge, and may not delve into past sexual behaviors
of the alleged victim.
- The hearing officer is responsible for maintaining order during the hearing
and makes whatever rulings are necessary to ensure a fair hearing. Abusive
behavior is not tolerated. The hearing officer may eject or exclude anyone who
refuses to be orderly, including the student charged.
- The hearing officer's decisions regarding procedural issues are final.
- Where there is more than one student charged arising out of a single occurrence,
or related multiple occurrences, the student conduct administrator and the students
charged may agree to a single hearing for all of the students. A charged student
may request consolidation of his or her case with others. The student conduct
administrator makes consolidation decisions, which are subject to review by the
hearing officer and thereafter are final. The separation of one or more cases
from a case previously set for a consolidated hearing shall not be considered to
affect the other cases.
- At any time during the hearing, the student charged may waive the right
to a hearing and accept the proposed sanction. Such a waiver must be in writing.
- Standard of Proof and Recommendation of the Hearing Officer
- The hearing officer makes decisions only on information presented at the
hearing. After the hearing, the hearing officer makes findings of fact and
conclusions about whether the information presented constitutes a violation of the
Student Conduct Code. The standard for the hearing officer's decision is whether
the university's charge is sustained by a preponderance of the evidence. It is
the university's burden to show that it is "more likely than not" that the student
violated the Student Conduct Code.
- The hearing officer submits a written report of his or her findings and
conclusions to the president, along with any appropriate recommended sanction.
This report is submitted within ten working days after the hearing.
- The Final Decision
- The president reviews the hearing officer's report and issues a final
decision. The president may impose the sanction recommended, adopt a different
sanction, reject sanctions altogether, or refer the matter back for further findings
on specified issues. If the president adopts a more severe sanction than what is
recommended by the hearing officer, the president must set forth the reasons in the
final decision letter. The president's final decision letter is issued within five
working days after receipt of the hearing officer's report.
- The president sends notice of his or her decision electronically to the charged
student at the university assigned e-mail address linked to the account provided
by the California State University (i.e. "xxx.edu").
- Until June 30, 2010, the notice of decision is also sent by personal delivery
or through traceable mail (e.g. certified mail) to the last address the student
had on record with the university. After the decision has been sent the hearing
officer's report is available for review by the student charged within a reasonable
time upon request.
- Notice to Victims of Crimes of Violence and Sex Offenses
In cases involving a "crime of violence" the university may notify the alleged
victim(s) of the final results of a hearing whether or not the charges are sustained.
(34 C.F.R. § 99.31 et seq.) Where the charge relates to a sexual assault the
university must notify the alleged victim of the outcome of the proceeding against
the student charged (20 U.S.C. § 1092). The information is only given to the
victim(s) and includes only the name of the accused student, any violation alleged
committed, and any sanction(s) imposed on that student (20 U.S.C. § 1232g).
ARTICLE V: SANCTIONS
- The following sanctions may be imposed for violation of the Student Conduct Code:
- Restitution - Compensation for loss, damages or injury. This may include
appropriate service and/or monetary material replacement.
- Loss of Financial Aid - Consistent with California Education Code Sections
69810 et seq., scholarships, loans, grants, fellowships, and any other types of
state financial aid given or guaranteed for the purposes of academic assistance
can be conditioned, limited, cancelled, or denied.
- Educational and Remedial Sanctions - Assignments, such as work, research,
essays, service to the university or the community, training, counseling, or
other assignments intended to discourage a repeat of the misconduct or as deemed
appropriate based upon the nature of the violation.
- Denial of Access to Campus - A designated period of time during which the
student is not permitted on university property or specified areas of campus.
(See California Penal Code § 626.2.)
- Disciplinary Probation - A designated period of time during which the
privileges of continuing in student status are conditioned upon future behavior.
Conditions may include, for example, the potential loss of specified privileges
to which a current student would otherwise be entitled, or the probability of
more severe disciplinary sanctions if the student is found to violate any
university rule during the probationary period.
- Suspension - Separation of the student from CSU student status for a
certain period of time, after which the student is eligible to reapply to the
university. Conditions for readmission may be specified.
- Expulsion - Permanent separation of the student from CSU student status
from the university.
- Admission or Readmission - Admission or readmission to the California
State University may be qualified, revoked or denied to any person found to
have violated the Student Conduct Code.
- Multiple Sanctions
More than one sanction may be imposed for a single violation.
- Good Standing
A student is not considered to be in good standing for purposes of admission
to the California State University while under a sanction of suspension, or
expulsion, or while his or her admission or re-admission has been qualified
(Section 40601(g) of Title 5 of the California Code of Regulations).
- Administrative Hold and Withholding a Degree
The university may place an administrative hold on registration transactions
and release of records and transcripts of a student who has been sent a notice
of discipline and may withhold awarding a degree otherwise earned until the
completion of the process set forth in the Student Conduct Code, including
the completion of all sanctions imposed.
- Record of Discipline
Probation is entered on a student's transcript, with its beginning and end
date, for the period of time that the probation is in effect. Suspension is
entered on the student's transcript, with its beginning and end date, for the
period of time that the suspension is in effect, but remains on the transcript
permanently if the suspension is for longer than one academic year. Expulsion
is entered on the student's transcript permanently along with the date it
ARTICLE VI: INTERIM SUSPENSION
A president may impose an interim suspension where he or she believes that
there is reasonable cause to believe that separation of a student is necessary
to protect the personal safety of persons within the university community,
property of the university or to ensure the maintenance of order (Section
41302 of Title 5 of the California Code of Regulations).
- Notice and Opportunity for Hearing
A student placed on interim suspension is given prompt notice of the
charges pending against him or her and the opportunity for a hearing within
ten working days of the imposition of the suspension (Section 41302 of Title
5 of the California Code of Regulations). Where a timely request is made, a
hearing will be held to determine whether continued suspension, pending the
disciplinary hearing, is required to protect personal safety or property or
to ensure the maintenance of order. This hearing may also serve as the
disciplinary hearing in accordance with the procedures outlined in Article
IV, provided that proper notice has been given. The hearing is conducted
pursuant to the provisions of Article IV, Section 4 of these procedures.
- Denial of Presence on Campus
During the period of an interim suspension, the student charged may not,
without prior written permission from his or her campus president, enter
any campus of the California State University other than to attend the hearing
regarding the merits of his or her suspension. Violation of any condition
of interim suspension shall be grounds for expulsion (Section 41302 of Title
5 of the California Code of Regulations).
ARTICLE VII: CONDUCT BY APPLICANTS FOR ADMISSION
Admission or readmission may be qualified, revoked or denied to any
person who commits acts that would be the basis for disciplinary proceedings
pursuant to these procedures. Qualified admission or denial of admission
in such case shall be determined by a hearing held pursuant to Article IV
of these procedures.