APPOINTMENTS, POSTING AND NOTIFICATION
Posting of Appointment Opportunities
The University shall create and maintain a central website on each campus and shall post information on it regarding open hire bargaining unit employee positions when these positions become available. Open hire positions are those positions available for currently enrolled or admitted students that are not used to fulfill a commitment of support made to a student (a) at the time of admission or (b) under an existing advising relationship with a faculty member(s). The University may update or edit this information as appropriate.
By April 1st of each year, the University shall post a summary of bargaining unit positions by department or hiring unit and classification that were filled in that academic year.
All postings shall contain the following information:
- An employment non-discrimination statement.
- A general description of the duties performed by each of the classifications covered by the agreement.
- The “minimum qualifications” by classification as established by and at the sole discretion of the University.
- A statement indicating that exceptions to the minimum eligibility qualifications may be granted at the sole discretion of the University.
- Application procedures or hiring unit contact person for bargaining unit positions.
- Hiring criteria for each classification.
- Percentage or hours of appointment, when known.
- Deadlines for application and procedures for notification.
The determination of the above information shall be made by the University. Once the University has determined the hiring criteria, they shall not be modified to be more restrictive within the same hiring period.
Departments or other hiring units may also post information regarding open hire positions. Departments or other hiring units may, when necessary, make emergency appointments. For the purpose of this Article an emergency situation is one in which the beginning of the appointment period must begin less than a week after the position is posted.
The CSU may make appointments at any time and for any duration. Appointments of Teaching Associates and Graduate Assistants may be made at any time-base. Appointments of Instructional Student Assistants may be made for range of hours over a term(s).
If a hiring decision is made in the Spring term, as soon as practicable thereafter but no later than 90 days prior to the start of the appointment, the University shall provide a written notice of the appointment or reappointment in paper or electronic format (e.g. email or website) to the affected individual. If a hiring decision is made at some other time, the employee will receive a written notice of appointment or reappointment in paper or electronic format (e.g. email or website) no less than thirty (30) days before the start of the appointment. In cases in which a position becomes available less than thirty (30) days before the commencement of the appointment, the aforementioned notice shall be provided as soon as practicable after the decision is made.
The notice will include, but not be limited to: the applicable appointment title, appointment time-base percentage (or range of hours), effective dates, salary/wages, health and other applicable benefits and deductions, and tuition and fee waiver or exemption information, department or equivalent unit, department or equivalent unit contact information, response requirements if any, a statement that the position is covered by the collective bargaining agreement between the parties, the collective bargaining agreement’s website address, a website address with UAW 4123 contact information and a systemwide website that provides information regarding the requirement and nature of the California Loyalty Oath.
[Note: This website shall include FAQs and a statement that swearing to uphold the California Constitution does not require the employee to engage in violence.]
Prior to the commencement of the term or as soon as practicable thereafter, the University shall provide the ASE the following information:
- the faculty member or supervisor to whom the individual will report,
- the location where the work will be performed,
- the class assigned, if applicable,
- the time and place of any applicable orientations,
- the specific duties and expectations of the appointment as detailed in the form in Appendix F or a campus-based form that contains at least the same information. The University may include estimated time for effective completion of each duty.
The University shall provide advance notice when the above referenced duties are changed significantly. Such changes will be confirmed in writing.
No employee shall be deemed appointed in the absence of an official written notification from the President and the bargaining unit employee’s acceptance within the timelines established by the notification. The bargaining unit employee shall have fourteen (14) days from date of written notification to accept the appointment.
Conditions of Appointment
The duration, terms and conditions of an employee’s appointment will be specified in the appointment notification. The appointment notification shall state that the appointment automatically expires at the end of the period stated and does not establish an obligation for a subsequent appointment. No other notice shall be provided.
If an individual receives and accepts appointment(s) for one or more terms, and the position offered and accepted is no longer available, the CSU will ensure that the employee:
- is placed in an appointment at the same level of compensation for the academic term(s) stated in the appointment notification, or
- b. receives the same compensation in lieu of the position for the academic term(s) stated in the appointment notification.
An employee may be reassigned by the CSU due to the operational needs of the CSU upon written notice. The CSU shall determine its operational needs, including the quality of its instructional and research activities. Any reassignment must be to another position with the same compensation.
As a condition of employment, all employees must remain academically eligible. In the event the employee becomes academically ineligible, the employee may be removed without pay from or returned to said appointment as set forth below.
- Within the first five (5) weeks of an academic term, the University may, at its sole discretion, remove an employee who has become academically ineligible.
- If a bargaining unit employee regains academic eligibility, the University shall determine in its sole discretion whether or not to reinstate the bargaining unit employee. Reinstatement, if any, shall be at the level of employment held prior to removal.
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