4032  REPORTING

Directors of Public Safety will ensure that administrative information is 
directed as required to the State of California, the Office of the Chancellor, 
campus administrators, and other appropriate entities.  They will be 
responsible for retrieving information and updating data files within the 
California Law Enforcement Telecommunication System for the benefit of 
both of their services and of other law enforcement agencies.  Directors of 
Public Safety will analyze law enforcement data periodically for purposes of 
evaluation and adjustment of resources to carry out services in the most 
efficient manner.  Directors of Public Safety will monitor and analyze 
information from other areas of the campus to ensure compliance with 
relevant campus and CSU procedures and policies by public safety personnel.

The thorough and detailed collecting and recording of information obtained 
by Public Safety officers in the performance of their duty is a critical and 
elemental function.  Attainment of the public safety mission is not possible 
unless comprehensive and consistent reporting exists.  It is, therefore, vital 
that all incidents be reported and all official acts become part of public safety 
records.

Each Department of Public Safety shall develop reporting procedures and 
filing systems which ensure the collection of all pertinent information.  
Analysis and release of such data will be consistent with the highest standards 
of law-enforcement practices.