Date:

June 23, 2008

Code:AD NOAT 08-060

To:

Financial Managers
Accounting Officers
Budget Officers

From:

George V. Ashkar
Senior Director, Controller
Financial Services, Accounting

Subject:

Distribution of Centralized Student Union DRF Expenses for June 2007 – May 2008

Transfer Request:079233
Legal Posting FY2007-08
GAAP Posting FY2007-08
(When GAAP year = Legal year, no GAAP entry is needed)

The State Controller’s Office has been requested to transfer Student Union Dormitory Revenue Fund expenses from system-wide accounting records to the campus’ accounts on TR079233. The transfer is for the period June 1, 2007 through May 31, 2008. This is the last FY a distribution of expenses will be passed down to the centralized student unions since as of July 1, 2008, these campuses will become decentralized . Having said that, if the Chancellor’s office incurs expenses in the month of June 2008, on behave of the centralized student unions, a distribution of expenses will occur to cover the month of June

See training manual (December training) and memo from Finance and Treasury dated June 1 for further details of the treatment differences between centralized and decentralized student unions.

Attachment A reflects the allocation orders being processed to cover the expenses. After the expenditure transfer has been posted by the SCO, the allocation balance will remain available.

Attachment B provides a campus summary of the expenses processed through the systemwide account for the period June 1, 2007 through May 31, 2008. The listed campuses should record the journal entries noted on the attachment.

Questions may be directed to Brian Lee at (562) 951-4399 or via e-mail blee@calstate.edu

GVA:BL:lm AD NOAT 08-060

Attachment A
Attachment B