Date:

April 7, 2006

Code: AD NOAT 06-47

To:

Financial Managers
Accounting Officers
Budget Officers

From:

Mr. George V. Ashkar
Senior Director, Controller
Financial Services, Accounting

Subject:

Chancellor’s Office Interagency Receivables, Payables and Transfers

Legal Posting FY N/A
GAAP Posting FY N/A
(When GAAP year = Legal year, no GAAP entry is needed)

A pilot report showing Chancellor’s Office balances as of March 31, 2006 by campus for interagency accounts receivable, accounts payable and transfers in/out is available at the following website http://www.calstate.edu/FMS/reports/reports.shtml. As indicated on the report, interagency transfers should match your ledger balances, however interagency receivable/payable amounts are informational, no entry is needed at this time. Please contact the assigned Chancellor’s Office staff person if you have questions about specific charges shown on the report.

Changes to this report already in process include: establishing a posting dollar limit for year-end interagency receivables/payables, building a FIRMS validation table to be populated by the CO for interagency transfer balances and implementation of a FIRMS edit for interagency transfers in April 2006 after the 3Q FIRMS submission cycle is complete.

The format of the report is expected to change over the coming months with use and feedback.

Questions or comments regarding this report may be directed to Sherry Pickering (562) 951-4519 or via e-mail at spickering@calstate.edu

GVA:SP;td AD NOAT 06-47