CSU | AD NOAT 05-140 | Coded Memos | Systemwide Financial Operations

Date:

October 18, 2005

Code: AD NOAT 05-140

To:

Financial Managers
Accounting Officers
Budget Officers

From:

Mr. George V. Ashkar
Senior Director, Controller
Financial Services, Accounting

Subject:

FY2005-2006 Lottery Fund
1st Qtr Campus Distribution

Transfer Request: CHECKS ISSUED – NO PFA
Legal Posting FY 2005/2006
GAAP Posting FY 2005/2006
(When GAAP year = Legal year, no GAAP entry is needed)

Checks will be mailed to your campuses to supplement for the FY05/06 1st Quarter Campus Distribution from the System-wide Unallocated Lottery fund for FY2005. The check will be referenced as "Lottery Fund – 1st Qtr Campus Distribution FY 2005-2006 – AdNoat 05-140." These transactions should be treated as non-expenditure fund transfer from the Lottery Fund.

CSU Fund	Program	FIRMS Object Code	Debit/Credit
481	9002	See Below Cash	Debit
481	1001	506121 Transfers In From CSU Lottery Fund (Interagency)	Credit

* If you are depositing to your Lottery Fund, please contact our office to AVOID a FIRM submission error/ warning.
IMPORTANT NOTE REGARDING HOW TO BOOK CASH:

101002 -	Agency Trust Fund Cash wherein campuses deposit money into the State General Checking Account without remitting to the State Treasury (Some PeopleSoft campuses may be using 101001 because of the way their system works).
101006 -	Cash in Agency Accounts-Banks/S&L wherein campuses deposit money into their own local bank account (outside the State Treasury)
305022 -	Fund Balance Clearing wherein campuses deposit money into the State General Checking Account through their local bank and remit to the State Treasury (i.e. SMIF)

If you have any questions regarding the amount being transferred to your campus, please contact Annie Liao 562-951-4203 or via email at aliao@calstate.edu.

If you have any other questions on the ADNOAT or the FIRMS Object Code, please contact Angelene Renaud (562) 951-4613 or via e-mail at arenaud@calstate.edu.

GVA:AR:tp AD NOAT 05-140

Attachment