THE CALIFORNIA STATE UNIVERSITY
Office of the Chancellor
401 Golden Shore, 5th Floor
Long Beach, California 90802-4210
(562) 951-4610

 

Date:

September 22, 2005

Code: AD NOAT 05-130

To:

Financial Managers
Accounting Officers
Budget Officers

 

From:

Mr. George V. Ashkar
Senior Director, Controller
Financial Services, Accounting

 

Subject:

FY2005-2006 Lottery Fund
Sally Casanova Pre-Doctoral Scholars & Admin Support
CHECKS ISSUED - NO PFA



 

Legal Posting FY2005-06
GAAP Posting FY2005-06
(When GAAP year = Legal year, no GAAP entry is needed)

 

Checks will be mailed to your campuses to supplement for the FY05 Sally Casanova Pre-Doctoral Scholars Support Program from the System-wide Unallocated Lottery fund for FY2005. The check will be referenced as "Lottery Fund - Calif Pre-Doctoral Prog Systemwide Distributions FY 2005-2006 - AdNoat 05-130." These transactions should be treated as non-expenditure fund transfer from the Lottery Fund.

CSU Fund Program FIRMS Object Code Debit/Credit
481 9002 See below Cash Debit
481 1001 506121   Transfers In From CSU Lottery Fund (Interagency) Credit

* If you are depositing to your Lottery Fund, please contact our office to AVOID a FIRM submission error/warning.

IMPORTANT NOTE REGARDING HOW TO BOOK CASH:

  • 101002 - Agency Trust Fund Cash wherein campuses deposit money into the State General Checking Account without remitting to the State Treasury (Some PeopleSoft campuses may be using 101001 because of the way their system works).


  • 101006 - Cash in Agency Accounts-Banks/S&L wherein campuses deposit money into their own local bank account (outside the State Treasury)


  • 305022 - Fund Balance Clearing wherein campuses deposit money into the State General Checking Account through their local bank and remit to the State Treasury (i.e. SMIF)

If you have any questions regarding the amount being transferred to your campus, please contact Annie Liao 562-951-4203 or via email at aliao@calstate.edu.

If you have any other questions on the ADNOAT or the FIRMS Object Code, please contact Angelene Renaud (562) 951-4613 or via e-mail at arenaud@calstate.edu.

GVA:AR:tp AD NOAT 05-130

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