CSU | AD NOAT 05-101 | Coded Memos | Systemwide Financial Operations

Date:

July 7, 2005

Code: AD NOAT 05-101

To:

Financial Managers
Accounting Officers
Budget Officers

From:

Mr. George V. Ashkar
Senior Director, Controller
Financial Services, Accounting

Subject:

Pre-doctoral NON-UC Summer Internships
CHECKS ISSUED - NO PFA

Legal Posting FY2005-06
GAAP Posting FY2005-06
(When GAAP year = Legal year, no GAAP entry is needed)

Checks are being mailed today to various campuses to fund the Pre-Doctoral Summer Internship Program from the System-wide Unallocated Lottery fund for FY2005. The checks are referenced as "LOTTERY PRE-DOC PROG ADNOAT 05-101." These transactions should be treated as non-expenditure fund transfers from the Lottery Fund to the local trust fund. Campuses are requested to record these disbursements in their local trust accounts as follows:

CSU Fund	Program	FIRMS Object Code	Debit/Credit
481	9002	See below Cash	Debit
481	1001	506121 Transfers In From CSU Lottery (Interagency)	Credit

IMPORTANT NOTE REGARDING HOW TO BOOK CASH:

101002 - Agency Trust Fund Cash wherein campuses deposit money into the State General Checking Account without remitting to the State Treasury (Some PeopleSoft campuses may be using 101001 because of the way their system works).

101006 - Cash in Agency Accounts-Banks/S&L wherein campuses deposit money into their own local bank account (outside the State Treasury)

305022 - Fund Balance Clearing wherein campuses deposit money into the State General Checking Account through their local bank and remit to the State Treasury (i.e. SMIF)

If you have any questions regarding the Lottery Fund allocations, please contact Annie Liao (562) 951-4562 or via her e-mail address of aliao@calstate.edu.

If you have any questions regarding this ADNOAT please contact Raquel Bazan (562) 951-4637 or via e-mail at rbazan@calstate.edu.

GVA:RB:tp AD NOAT 05-101

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