Date:

June 24, 2004

Code: AD NOAT 04-84

To:

Financial Managers
Accounting Officers
Budget Officers

From:

George V. Ashkar
Director Systemwide Financial Operations

Subject:

FY03 Lottery Fund
Pre-Doctoral Program
Checks Issued - NO PFA

Checks are being mailed today to various campuses to fund the Pre-Doctoral Scholars Program-Summer Internships from the Systemwide Unallocated Lottery fund for FY2003.

The checks are referenced as "LOTTERY PRE-DOC PROG ADNOAT 04-84." These transactions should be treated as non-expenditure fund transfers from the Lottery Fund to the local trust fund. Campuses are requested to record these disbursements in their local trust accounts as follows:

IMPORTANT NOTE REGARDING HOW TO BOOK CASH:

• 101002 - Agency Trust Fund Cash wherein campuses deposit money into the State General Checking Account without remitting to the State Treasury (Some PeopleSoft campuses may be using 101001 because of the way their system works).
• 101006 -Cash in Agency Accounts-Banks/S&L wherein campuses deposit money into their own local bank account (outside the State Treasury)
• 305022 - Fund Balance Clearing wherein campuses deposit money into the State General Checking Account through their local bank and remit to the State Treasury (i.e. SMIF)

If you have any questions regarding the amount being transferred to your campus, please contact Sharon Okashima at (562) 951-4562 or via e-mail at sokashima@calstate.edu.

If you have any other questions on the Adnoat or the FIRMS Object Code, please contact Barbara Iriarte (562) 951-4673 or via e-mail at biriarte@calstate.edu.

Attachment

GVA:BI:tp AD NOAT 04-84