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Checks with reference to ADNOAT 04-40 were mailed April 20, 2004 to each campus
to fund the FY03 period of January 2004 through March 2004. These checks
were over-calculated and INVOICES are being issued to these campuses to debit the
overpayment. Please accept our apology for the inconvenience this is causing you.
THERE WILL BE NO PFA FOR THIS.
The check was referenced as "LOTTERY SMIF FY03 3RD QTR." These transactions should
be treated as non-expenditure fund transfers from the Lottery Fund to the local
trust fund. Campuses are requested to record these CORRECTIONS to the original
disbursement in their local trust accounts in FY03 as follows:
| CSU Fund |
Program |
FIRMS Object Code |
Debit/Credit |
| 481 |
9002 |
See Below Cash |
CREDIT |
| 481 |
5000 |
507001 SMIF Interest |
DEBIT |
IMPORTANT NOTE REGARDING HOW TO BOOK CASH:
- 101002 - Agency Trust Fund Cash wherein campuses deposit money into the State
General Checking Account without remitting to the State Treasury (Some
PeopleSoft campuses may be using 101001 because of the way their system works).
- 101006 -Cash in Agency Accounts-Banks/S&L wherein campuses deposit money
into their own local bank account (outside the State Treasury)
- 305022 - Fund Balance Clearing wherein campuses deposit money into the State
General Checking Account through their local bank and remit to the State Treasury
(i.e. SMIF)
The GAAP treatment and reclassification of these entries are included with the
instructions for the GAAP audit cycle.
If you have any questions regarding the Lottery Fund SMIF Interest calculation, or
this ADNOAT please contact Barbara Iriarte (562) 951-4673 or via e-mail at
biriarte@calstate.edu
For other lottery disbursement questions, please contact Sharon Okashima at (562)
951-4562 or via e-mail at
sokashima@calstate.edu.
GA:BI:tp AD NOAT 04-40XXX
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