Date:

February 4, 2004

Code: AD NOAT 04-19

To:

Financial Managers
Accounting Officers
Budget Officers

From:

Mr. George V. Ashkar
Director Systemwide Financial Operations
Business and Finance

Subject:

Lottery Fund (839) SMIF Interest
FY03 July 2003 through Dec 2003
Distribution to campuses by checks

A check with reference to ADNOAT 04-19 is being mailed to each campus to fund the FY03 period of July 2003 through December 2003.

The check is referenced as "LOTTERY SMIF  JULY2003-DEC2003." These transactions should be treated as non-expenditure fund transfers from the Lottery Fund to the local trust fund. Campuses are requested to record these disbursements in their local trust accounts in FY03 as follows:

CSU Fund	Program	FIRMS Object Code	Debit/Credit
481	9002	See below  Cash	Debit
481	5000	507001    SMIF Interest	Credit

IMPORTANT NOTE REGARDING HOW TO BOOK CASH:

• 101002 - Agency Trust Fund Cash wherein campuses deposit money into the State General Checking Account without remitting to the State Treasury (Some PeopleSoft campuses may be using 101001 because of the way their system works).
• 101006 -Cash in Agency Accounts-Banks/S&L wherein campuses deposit money into their own local bank account (outside the State Treasury)
• 305022 - Fund Balance Clearing wherein campuses deposit money into the State General Checking Account through their local bank and remit to the State Treasury (i.e. SMIF)

The GAAP treatment and reclassification of these entries are included with the instructions for the GAAP audit cycle.

If you have any questions regarding the Lottery Fund SMIF Interest calculation, or this ADNOAT please contact Barbara Iriarte (562) 951-4673 or via e-mail at biriarte@calstate.edu.

For other lottery disbursement questions, please contact Sharon Okashima at (562) 951-4562 or via e-mail at sokashima@calstate.edu.

GVA:BI:tp AD NOAT 04-19

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