Date:

December 22, 2004

Code: AD NOAT 04-159

To:

Financial Managers
Accounting Officers
Budget Officers

From:

Mr. George Ashkar
Director Systemwide Financial Operations
Business and Finance

Subject:

FY2004-2005 Lottery Fund
FOR CSULB ONLY - Forum Fiscal Agent
Two Annual Calif. Forums for Diversity in
Graduate Education (Pre-Doctoral Program)
CHECK ISSUED - NO PFA

A Check was mailed December 16, 2004 to CSU LONG BEACH to fund the two annual California Forums for Diversity in Graduate Education (Pre-Doctoral Program) for FY2004-2005. These funds are from the Systemwide Unallocated Lottery fund for FY2004/2005.

The check is referenced as “LOTTERY FY04 CALIF FORUM PRE-DOC PROG ADNOAT 04-159.” These transactions should be treated as non-expenditure fund transfers from the Lottery Fund to the local trust fund. Campus to record this disbursements in their local trust accounts as follows:

CSU Fund	Program	FIRMS Object Code	Debit/Credit
481	9002	See below Cash	Debit
481	1302	506121 Transfers in from CSU Lottery (Interagency)	Credit

IMPORTANT NOTE REGARDING HOW TO BOOK CASH:

• 101002 - Agency Trust Fund Cash wherein campuses deposit money into the State General Checking Account without remitting to the State Treasury (Some PeopleSoft campuses may be using 101001 because of the way their system works).



• 101006 - Cash in Agency Accounts-Banks/S&L wherein campuses deposit money into their own local bank account (outside the State Treasury)



• 305022 - Fund Balance Clearing wherein campuses deposit money into the State General Checking Account through their local bank and remit to the State Treasury (i.e. SMIF)

If you have any questions regarding the amount being transferred to your campus, please contact Annie Liao 562-951-4203 or via email at aliao@calstate.edu.

If you have any questions regarding this ADNOAT please contact Barbara Iriarte (562) 951-4673 or via e-mail at biriarte@calstate.edu.

GVA:BI:tp AD NOAT 04-159