Date:

November 1, 2004

Code: AD NOAT 04-138

To:

Financial Managers
Accounting Officers
Budget Officers

From:

Mr. George V. Ashkar
Director Systemwide Financial Operations

Subject:

FY 2004/2005 Lottery
1st Quarter Fund Transfer and
Casanova Pre-Doctoral Admin Support

A check is being mailed to each campus to fund the Pre-Doctoral Scholars Program from the System-wide Unallocated Lottery fund for FY2004. This is in accordance with the 2004-2005 Lottery Program budget approved by the Board of Trustees.

The check is referenced as "Lottery Trust Fund ADNOAT 04-138." These transactions should be treated as non-expenditure fund transfers from the Lottery Fund to the local trust fund. Campuses are requested to record these disbursements in their local trust accounts as follows:

IMPORTANT NOTE REGARDING HOW TO BOOK CASH:

• 101002 - Agency Trust Fund Cash wherein campuses deposit money into the State General Checking Account without remitting to the State Treasury (Some PeopleSoft campuses may be using 101001 because of the way their system works)
• 101006 - Cash in Agency Accounts-Banks/S&L wherein campuses deposit money into their own local bank account (outside the State Treasury)
• 305022 - Fund Balance Clearing wherein campuses deposit money into the State General Checking Account through their local bank and remit to the State Treasury (i.e. SMIF)

If you have any questions regarding the amount being transferred to your campus, please contact Rodney Rideau at (562) 951-4559 or via e-mail at rrideau@calstate.edu.

If you have any questions regarding this ADNOAT please contact Raquel Bazan (562) 951-4637 or via e-mail at rbazan@calstate.edu.

GVA:RB:tp AD NOAT 04-138

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