Date:

July 3, 2003

Code: AD NOAT 03-59

To:

Financial Managers
Accounting Officers
Budget Officers

From:

Mr. George V. Ashkar
Director, Systemwide Financial Operations

Subject:

Pro Rata Distribution of Income and Expenses for the Dormitory Revenue Fund - Campus Unions

Transaction Requests (TR) has been prepared to transfer income and expenses from systemwide office records to campus Dormitory Revenue Fund - Campus Union accounts. TR 029201 & 029210 relate to SMIF interest earnings. TR 029202 & 029211 are expenditure transfers. The transfers are for the period January 1 through December 31, 2002.

Attachment A reflects allocation orders being processed to cover the expenses. After the expenditure transfers have been posted by the SCO, the allocation balance will remain available for expenses incurred during the remainder of fiscal year 2002/2003.

Attachment B provides a campus summary of income and expenses processed through the systemwide account for January 1 through June 30, 2002.

Attachment C provides a campus summary of income and expenses processed through the systemwide account for July 1 through December 31, 2002.

The listed campuses should record the journal entries noted on attachments (B) & (C).

If you have any questions, please contact Mr. Lawrence Gutierrez at (562) 951-4624 or via e-mail at lgutierrez@calstate.edu.

GVA:LG:tp AD NOAT 03-59

Attachment A
Attachment B
Attachment C