Date:

November 11, 2003

Code: AD NOAT 03-106

To:

Financial Managers
Accounting Officers
Budget Officers

From:

Mr. George Ashkar
Director Systemwide Financial Operations

Subject:

FY03 Lottery Trust Fund Transfer
Joint Doctoral Program
For CSUHW AND CSULA Only

A check is being mailed to CSU Hayward and CSU Los Angeles to fund the Joint EdD Program from the Systemwide Unallocated Lottery fund for FY2003.

The check is referenced as "Lottery Trust Fund ADNOAT 03-106." These transactions should be treated as non-expenditure fund transfers from the Systemwide Unallocated Lottery Fund to the local trust fund. Campuses are requested to record these disbursements in their local trust accounts as follows:

CSU Fund	Program	FIRMS Object Code	Debit/Credit
481	9002	See Below Cash	Debit
481	1001	506121 Transfers in from CSU Lottery (Interagency)	Credit

IMPORTANT NOTE REGARDING HOW TO BOOK CASH:

• 101002 - Agency Trust Fund Cash wherein campuses deposit money into the State General Checking Account without remitting to the State Treasury (Some PeopleSoft campuses may be using 101001 because of the way their system works).



• 101006 -Cash in Agency Accounts-Banks/S&L wherein campuses deposit money into their own local bank account (outside the State Treasury)



• 305022 - Fund Balance Clearing wherein campuses deposit money into the State General Checking Account through their local bank and remit to the State Treasury (i.e. SMIF)

If you have any questions regarding the Lottery Fund allocations, please contact Sharon Okashima at (562) 951-4562 or via e-mail at sokashima@calstate.edu.

If you have any questions regarding this ADNOAT please contact Barbara Iriarte (562) 951-4673 or via e-mail at biriarte@calstate.edu.

GVA:BI:tp AD NOAT 03-106

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