Date: January 20, 1998 Code: AD NOAT 98-03

To: Financial Managers

Accounting Officers

Budget Officers

From: George A. Pardon

Accounting Director

Business and Finance

Subject: Retained Earnings Adjustments to Funds 575-202, 575-203, 580-262 and 580-263.

This AD NOAT serves as a follow-up to AD NOAT 96-55, dated 12/5/96, whereby all activity and balances in Dormitory Building Maintenance and Equipment Reserve Fund-Parking (575-202) and Dormitory Revenue Fund-Parking (580-262) were to be moved into the Parking Revenue Fund (583). Those campuses with remaining balances or activity in these funds are requested to take immediate action to resolve the situation.

The following two attachments reflect retained earnings adjustments needed in order to bring the listed campuses cash balances (4260) equal to the State Controller's Office (SCO) expenditure budget balances as of January 1, 1998. Attachment A notes surplus adjustments and the ensuing entry, while Attachment B notes allocation orders to be processed. Additionally, the SCO has been notified to cease postings of canceled warrants into DBMER-Parking (575-202), DRF-Parking (580-262) and DRF-Auxiliary Facilities (580-263). Future warrant cancellations from 575-202 and 580-262 will clear in the Parking Revenue Fund (583); those from 580-263 will clear in the Facilities Revenue Fund (581).

Please contact Mr. Raynard Gray via e-mail at raynard_gray@calstate.edu or at (562) 985-2566 with questions.

GAP:RG:mc AD NOAT 98-03

Attachment A-CSU Retained Earnings Adjustments Surplus Adjustments January 1,1998
Attachment B-CSU Retained Earnings Adjustments Allocation Orders January 1, 1998

c: Mr. Benjamin Figueroa

Mr. Raynard Gray

Ms. Rosa Renaud

Ms. Ruth Stipp