Date: August 11, 1997 Code: AD NOAT 97-41

To: Accounting Officers

From: George A. Pardon

Accounting Director

Business and Finance

Subject: Student Friendly Activity through July 31, 1997

Cumulative electronic student application activity for your campus is detailed on the attached worksheet. This information may be used to assist in reconciling cash receipts to total applications received. Campuses should record the full amount of unpaid electronic applications as a receivable from the Chancellor's Office.

The report is composed of three sections:

(1) a cumulative listing of applications and their current status;

(2) a summary by application status; and

(3) listings of current month payments, fee waivers and void transactions.

Individuals who have not yet responded to collection attempts are included in the "Unresponsive" section. Please discontinue the processing of applications for those listed.

Quarterly, the Chancellor's Office will transfer funds, via warrants, to the campuses to cover application fees received. Payments to the campuses for any uncollected fees from students who did not qualify for an application fee waiver will be made following the transfer of the cash receipts process to the campuses (scheduled for November 1, 1997). Campuses should notify the Chancellor's Office Accounting Department of any electronic application fees received by their campus directly from the applicants.

If you have questions about the worksheet or accounting issues, please contact Ms. Susan Koch at (562) 985-2725 or via E-Mail at susan_koch@calstate.edu. Please contact Ms. Judy Osman at (562) 985-2944 or via E-Mail at judy_osman@calstate.edu with admissions issues.

GAP:SK:mc AD NOAT 97-41

Attachment (Please see your campus accounting officer for a copy of the campus-specific attachment.)

c: Admissions and Records Directors

Mr. Allen Firstenberg

Ms. Susan Koch

Mr. William Musselman

Ms. Judy Osman