Date:
February 27, 1997 Code: AD 97-02
To:
Vice Presidents for Administration
From: George A. Pardon
Accounting Director
Business and Finance
Subject: General
Fund-Support -- 1996/97 Mid-Year Financial Status Report
The purpose of this letter is to
request the completion of the 1996/97 Mid-Year Financial Status
Report. The report format utilizes financial information from
the Financial Accounting System's Consolidated Data Base (CDB).
Attachment A is the Mid-Year Financial
Status Report. This report is the only report requiring completion.
The worksheet totals can be reconciled to the SAM 6B report that
the campuses run monthly.
Attachments B and C contain detailed
instructions regarding completion of the report and documentation
for the information from the CDB. Please distribute the attachments
to the appropriate staff on your campus. Attachment D is a listing
of the Allocation Orders that have been processed as of December
31, 1996 for your campus. Total allocations must reconcile to
the Total Budget column on your Mid-Year Report.
Please transmit Attachment A with
a cover memo explaining any deficits, outstanding items, missing
transactions, suspense amounts, etc., to this office by Thursday,
March 27, 1997. The report should be approved and signed by the
campus Vice President for Administration in the space provided.
Questions concerning the information
on this document, as well as questions regarding the criteria
for preparing, reconciling and reporting your campus information
should be addressed to Ms. Laleh Graylee at (562) 985-2886. Questions
regarding report completion should be addressed to Mr. Bill Musselman
at (562) 985-2893. Questions regarding budget allocations should
be directed to Mr. Sean Boylan at (562) 985-2731.
GAP:LBG:js AD 97-02
Attachments
(Please note: Attachments B and
C included in this file - Attachment A can be obtained upon request.)
Distribution: Financial Managers
Accounting Officers
Budget Officers
Chancellor's Office (without attachments)
Attachment B
(Page 1 of 2)
AD 97-02
Explanations
The Mid-Year Financial Status Report
package includes:
1. The Mid-Year Financial Status Report Worksheet (Attachment A)
To be filled out and returned to the CSU Accounting Department
2. The Mid-Year Financial Status Report -Selection Criteria (Attachment B)
3. The Financial Status Report-Aggregation Criteria (Attachment C)
Summary table of the criteria used
to group the report totals
4. General Fund Allocation Order
Control (Attachment D)
Mid-Year Financial Status Report
Worksheet
Column 1 - Campus Code
Column 2 - Campus Name
Column 3 - FRS Program Code
Column 4 - FRS Program Title
Column 5 - Object Category Code
Column 6 - Object Category Title
Column 7 - Adjusted Budget as of 12/31/96:
This is the revised budget available
as of 12/31/96.
Column 8 - Current Year Expenses/Transfers/Revenues thru 12/31/96:
These are the expenses/Transfers/Revenues thru 12/31/96.
Column 9 - Projected Balance as of 6/30/97:
This column should be filled out
by the campuses, indicating the budget balance available as of
6/30/97.
Column 10 - Projected Expenses/Transfers/Revenues 1/1/97 thru 6/30/97:
This column should be filled out by the campuses, projecting the expenses/Transfers and revenues from 1/1/97 thru 6/30/97.
Attachment B
(Page 2 of 2)
AD 97-02
Mid-Year Financial Status Report
Worksheet (Continued)
1. Excludes Program 02 (Research),
Program 03 (Public Service), and Program 07 (Independent Operations).
2. Uses the first two positions of
the program structure code to determine the major groups: Instruction
(01), Academic Support (04), etc.
3. Uses the FRS subcode ranges within each program to determine object category:
Object Category Title Code Subcode range
Receipts (Revenue/Reimb) 1 0010 thru 2999
Salaries and Wages 2 3000 thru 3599
Salary Savings 3 3600 thru 3699
Staff Benefits 4 3700 thru 3899
Other Personal Services 5 3900 thru 3959
Operating Exp & Transfers 6 4000 thru 7760 ,
7890 thru 7899
Equipment 7 7770 thru 7864
Other 8 7990 thru 8189
4. Include only General Fund Support (CSU Fund 001); Year of Enactment 1996, Reference 001.
Attachment C
AD 97-02
Aggregate and report totals by functional
program and object category:
Object Category:
Object Category Title Code Subcode Range
Receipts (Revenue/Reimb) 1 0010 thru 2999
Salaries and Wages 2 3000 thru 3599
Salary Savings 3 3600 thru 3699
Staff Benefits 4 3700 thru 3899
Other Personal Services 5 3900 thru 3959
Operating Exp & Transfers 6 4000 thru 7760 ,
7890 thru 7899
Equipment 7 7770 thru 7864
Other 8 7990 thru 8189
Functional Program:
| INSTRUCTION | |
| ACADEMIC SUPPORT | |
| STUDENT SERVICES | |
| INSTITUTIONAL SUPPORT | |
| PROVISION FOR ALLOCATION | |
| REIMBURSEMENTS | |
| REVENUE TRANSFERS IN | |
| Net Total Appropriation | Sum Program 01, 04, 05, 06, 09,11, 70 |