Date:           July 27, 1995		Code:        AD 95-12



To:		Vice Presidents for Administration


From:		George A. Pardon		
		Accounting Director
		Business and Finance


Subject:	1994/95 Deferred Maintenance Projects


The Office of Business and Finance recently completed tax-exempt financing for deferred 
maintenance projects originally approved in the 1994/95 CSU budget.  Once the current 
year's budget is passed, funding will be provided in the form of 1995/96 General Fund 
support allocations.  Attachment A, prepared by Physical Planning and Development, 
identifies the project(s) applicable to your campus.  As a condition of obtaining these 
funds, the CSU is required to carefully track and report disbursements.  This memorandum 
requests your assistance in that process.

Campuses are required to report disbursements on Attachment B within 20 days prior to the 
end of each quarterly period, with the first report due on January 30.  The disbursements 
should be reported on a cash only basis and should not include encumbrances or 
obligations.  to simplify this process it is recommended that the campus establish a separate 
sub ledger account for each 1994/95 Deferred Maintenance Project.  Once the reports are 
received, the Chancellor's Office will then aggregate and report the disbursements as 
required by the conditions of the financing agreement.

If you have any questions on reporting the disbursements, please feel free to contact Bill 
Musselman at (310) 951-4610.  If you have any questions about project funding, contact 
Lane Koluvek in PP&D at (310) 985-9485 and contact Richard K. Leffingwell in AP&B 
for financing information at (310) 985-2790.

Attachments

Distribution:

	Presidents
	Financial Managers
	Accounting Officers
	Budget Officers
	Chancellor's Office