THE CALIFORNIA STATE UNIVERSITY
OFFICE OF THE CHANCELLOR
400 Golden Shore Drive
Long Beach, California 90802-4275
(310) 951-4610

Code:  AD 95-10

Date: June 1, 1995


To:  Vice Presidents for Administration

From: George A. Pardon
       Accounting Director
       Business and Finance

Subject:Accounting Changes for Dormitory Revenue Fund-Parking  (580.262)
The purpose of this memorandum is to notify campuses of accounting 
changes for Dormitory Revenue Fund - Parking  (580.262).  Auxiliary 
Planning and Bonds has taken action to retire all outstanding revenue 
bonds for the CSU Parking program by July 1, 1995.  As a result, the CSU is 
required, pursuant to Education Code Section 89701, to deposit all parking 
fee revenue not in connection with bonds or notes into the California State 
University  Parking Revenue Fund (583).

Currently, campuses only remit fines and forfeitures revenue to Fund 583 
recording the activity on campus books using CSU Fund (583.301).  A new 
CSU Fund, CSU Parking Revenue Fund - Parking Fees (583.302), has been 
established to record parking revenues and expenditures beginning with 
fiscal year 1995/96.  Remitting parking fees to fund 583 will initiate cross 
posting of these fees to the campuses for expenditure.  Please refer to 
Attachment A for accounting and budgeting procedures for the CSU Parking 
Revenue Fund- Parking Fees (583.302). 

Campuses should transfer individuals on payroll in DRF-Parking (580.262) 
to the CSU Parking Revenue Fund-Parking Fees (583.302) effective with the 
July 1995 payroll.  Payroll agency codes are already established for Fund 583 
with the State ControllerÕs Office.  Separate reporting units should be used 
to differentiate payroll charges assessed to 583.301 and 583.302.

As far as the year-end roll is concerned, DRF-Parking (580.262) will not be 
modified.  Campuses will be allowed to finalize any open items in this fund 
during the 1995/96 fiscal year.  Once the carry forward balances for the 1994/95 
fiscal year have been calculated by Auxiliary Planning and Bonds, campuses 
may elect to transfer these balances to CSU Fund 583.302.  The campuses need 
to plan on utilizing all remaining balances in (580.262) by June 30, 1996.

A Parking Task Force has been established to consider approaches to the 
decentralization of the parking program.  The Task Force has not finalized a 
course of action.  As such, campuses should prepare spending plans for fiscal 
year 1995/96 equal to fiscal year 1994/95 unless Auxiliary Planning and Bonds 
has authorized a different amount.  Once the Task Force has finalized an 
approved course of action, a monthly Plan of Financial Adjustment schedule 
will be implemented to meet authorized systemwide expenditures. 

In order to meet start up costs for the parking program in CSU Fund 583.302, 
an analysis is currently being conducted by Auxiliaries Planning and Bonds  
which will provide campuses with initial allocations for 1995/96 to operate 
their parking program.  These start-up allocations will be reversed in October 
or November 1995 once the campus has accumulated sufficient revenue in 
583.302.

Questions should be directed to Mr. Keith Clinkscales-Accounting at (310)Ê951-4610.

GAP:kc:AD 95-10 Accounting DRF-Parking
Attachment
Distribution:

Attachment A

CSU Financial Classification:

The FRS/FAS Code book has been updated to contain section E583.302 (CSU Parking Revenue Fund- Parking Fees).  This section will be distributed in June 1995.

The systemwide Pre edit Table, Report Description File and the Data Element 
Dictionary have been modified to accommodate CSU Funds 583.302.  Campuses should process a tieline update to the edit table and run an AM400 attribute update before creating and processing the following accounts:

Expenditures

G/L	S/L	G/L Campus Range		S/L Campus Range
Global	Global	From	To		From              To____
0-66101	6-61001	0-66110	0-66199		6-61100         6-61999

The expenditure account may be combined with the revenue account for the 
purpose of consolidating the retained earnings balances.  Balance available for 
expenditure is easier to monitor if  balances are consolidated.

Revenue

G/L	S/L	G/L Campus Range		S/L Campus Range
Global	Global	From	To		From              To____
0-66105	6-61005	0-66110	0-66199		6-61100         6-61999

The State Controller's system will account for revenue in summary total (R).  
The CSU will account for revenue in detail.  Remit current year collections to 
the State Treasurer as 299100 - Operating Revenue Services.  In FAS, post the 
receipts using the appropriate sub codes for the type of revenue collected.   
Revenue and transfers should be in accordance with the CSU Code Book, 
State Administrative Manual and the State Uniform Codes Manual.

Questions regarding financial classification tables should be directed to Mr. 
Fyle Cabagnot-Accounting at (310)Ê985-2889.

Accounting Procedures:

Year End 

If  retained earnings are combined (revenue and expenditures) and reported 
in one account, the balance in the revenue may be moved to the expenditure 
global  at the beginning of July of each fiscal year.  Entries must be made by 
debiting and crediting  Surplus Adjustments and Operating Clearing.  
Combined retained earnings must be positive each  year as of June 30 of each 
fiscal year.

State Controller's Office Accounting

The SCO will maintain only one general ledger for CSU Parking Revenue 
Fund (583).  The CSU Accounting Department will reconcile cash with the 
SCO and will continue to issue a monthly operating clearing balance report to 
the campuses for reconciliation purposes.

/b>

The SCO will maintain Allotment Control Ledgers for each campus.  There 
will be a expenditure "D" account and a revenue "R" account for each 
campus.

Year-end Balance

The SCO will automatically roll forward to the next fiscal year, the 
unexpended budget balance available.


Budget Procedures:

Automatic "cross-posting" to the  expenditure (D) account will be used by the 
SCO for the CSU Parking Revenue Fund-Parking Fees (583.302).  The 
budgeting process is the same as the CSU Parking Revenue Fund- Parking 
Fines and Forfeitures (583.301).  Campus remittances to CSU Parking 
Revenue Fund- Parking Fees will be available for expenditures as soon as 
they are posted by the SCO.

/b>

Maintain at least a subsidiary ledger expenditure budget for control purposes.  
As remittances are cross-posted by the SCO, keep track of the total amounts 
because the budget will be automatically increased.

Campus Budget

Campuses should create a yearly CSU Parking Revenue Fund-Parking Fees 
(583.302) operating budget.  Campus current year expenditure plans may not 
exceed the total budget balance available.