Integrated CSU Administrative Manual

CSU POLICY

Section:  CSU POLICY MANUAL FOR CONTRACTING & PROCUREMENT

Section 5000 Policies

Policy Number:  5245.0

Policy Title: Advertising in the California State Contracts Register (CSCR)

Policy Effective Date:  February 18, 2014

Last Revision Date:  
(see revision history)

POLICY OBJECTIVE

This policy articulates the CSU’s requirements related to California State Contracts Register (CSCR) to ensure procurement and contracting activities are in compliance with applicable regulations.

POLICY STATEMENT

It is the policy of the CSU to advertise in the CSCR to every extent possible. Contract advertisements may be submitted electronically at this website: http://www.dgs.ca.gov/pd/programs/eprocure.aspx .
Each campus Procurement Officer may establish procedures and criteria for exemptions to the requirements for advertising solicitations in the CSCR that are set forth in ICSUAM Policy 5000 Series. Any exemptions established must require the Procurement Officer’s determination that the State's best interests would be served better by not advertising in the CSCR.

In addition to an exemption based upon a campus determination that its best interests would be better served without advertising in the CSCR, the following contracts are exempt from publication in the CSCR.

  1. Emergency contracts necessary for the immediate preservation of life or State property.
  2. Contracts for the work or services of a State, local, or federal agency.
  3. Services for which the State has entered into a master service contract.
  4. Refuse and/or sewage disposal contracts where there is no competition because the contractor is an authorized franchise dealer that provides services to a specific geographical area.
  5. Contracts for medical care services with physicians, local community hospitals, and medical groups (This does not include offsite laboratory services.)
  6. Subvention contracts (non-discretionary grants) with a private or nonprofit entity for the purpose of providing services to the public or segments thereof.
  7. Maintenance agreements for equipment that is under warranty or while the guaranteed useful life period is in effect, or agreements where the campus has determined that a local distributor or branch is the only source for parts and service.
  8. Proprietary software contracts.
  9. Leases or rentals for use as examination sites.
  10. Entertainment contracts for State-sponsored fairs and expositions.
  11. Contracts for which only per diem and travel expenses are paid and there is no payment for service rendered.
  12. Contracts solely for the purpose of obtaining expert witnesses for litigation.
  13. Contracts for legal defense, legal advice, or legal service.
  14. Contracts with business entities operating handicapped workshops that meet the criteria established by Section 19404 of the Welfare and Institutions Code.
  15. Contracts for architectural or engineering services.
  16. Contracts not subject to competition requirements.
  17. Contracts that have been exempted from CSCR advertisement by DGS.
  18. Contracts subject to ICSUAM 5501 Solicitation Thresholds for ITR Goods and Services Sections 100, 200 and 300.


Office of the Executive Vice Chancellor
Business and Finance
Approved: February 18, 2014

APPLICABILITY AND AREAS OF RESPONSIBILITY

 

REVISION HISTORY

RESOURCES AND REFERENCE MATERIALS

Useful Guidelines:

 

Related Principles:

 

Sound Business Practices:

 

Laws, State Codes, Regulations and Mandates:

  • Education Code 89036
  • Reference: Government Code, Section 14825 et seq.

COGNIZANT OFFICE(S)

CO Manager:

Tom Roberts
Director, Contract Services & Procurement
CSU Office of the Chancellor
troberts@calstate.edu

Subject Expert:

Tom Roberts
Director, Contract Services & Procurement
CSU Office of the Chancellor
troberts@calstate.edu

Affinity Group:

Procurement and Support Services Officers

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