Integrated CSU Administrative Manual

CSU POLICY

Section:   CSU POLICY MANUAL FOR CONTRACTING & PROCUREMENT

Section 5000 Policies

Policy Number:  5240.0

Policy Title: Standard Contracting Forms

Policy Effective Date:  April 28, 2008

Last Revision Date:  
(see revision history)

POLICY OBJECTIVE

This policy articulates the CSU’s requirements related to standard contracting forms to ensure procurement and contracting activities are in compliance with applicable regulations.

POLICY STATEMENT

There are standard CSU contracting forms available for use by a campus for a variety of functional applications. Campuses should review the appropriateness of each form prior to use and should consult with their CSU-assigned representative from the Office of General Counsel prior to any deletions, additions, or significant variations from the format or content of a standard form developed and approved for systemwide use.

100  Standard Terms and Conditions

It is the campus’s responsibility to include, in each contract, terms and conditions necessary to protect the interests of the CSU, comply with applicable laws, reasonably mitigate risks and provide best value to the CSU. Standard terms and conditions have been developed for campus use and are available at:
http://www.calstate.edu/CSP/crl/GP/GP.shtml 

While the standard terms and conditions may be used for many contracts without modification, it may be necessary to add, delete or modify the terms and conditions for a specific contract to convey a clear understanding of each party's expected role, its obligations, and the parameters in which the activities must be carried out, under the contract.

 

APPLICABILITY AND AREAS OF RESPONSIBILITY

 

REVISION HISTORY

  • January 31, 2014 (Annual Review conducted with no change to policy.)

RESOURCES AND REFERENCE MATERIALS

Useful Guidelines:

 

Related Principles:

 

Sound Business Practices:

 

Laws, State Codes, Regulations and Mandates:

  • Education Code 89036

COGNIZANT OFFICE(S)

CO Manager:

Tom Roberts
Director, Contract Services & Procurement
CSU Office of the Chancellor
troberts@calstate.edu

Subject Expert:

Tom Roberts
Director, Contract Services & Procurement
CSU Office of the Chancellor
troberts@calstate.edu

Affinity Group:

Procurement and Support Services Officers

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