Integrated CSU Administrative Manual

CSU POLICY

Section:   CSU POLICY MANUAL FOR CONTRACTING & PROCUREMENT

Section 5000 Policies

Policy Number:  5231.0

Policy Title: Ethnicity Race and Gender in Contracts

Policy Effective Date:  May 20, 2005

Last Revision Date:  
(see revision history)

POLICY OBJECTIVE

To establish system wide contracting and procurement policy as required by Education Code 89036.

POLICY STATEMENT

The CSU shall report to the Governor and Legislature on the level of participation of business enterprises, by race, ethnicity, and gender of owner, in contracts as identified.


100  Requirements

Campuses shall collect the voluntary information prescribed on the “Voluntary Statistical Data” form on all procurement transactions specified in the Reporting Section below.  The data collected shall be compiled on a fiscal year basis and reported to the Office of the Chancellor.  The Voluntary Statistical Data form can be found in the Contract Resources Library.

 

200  Special Conditions

Awarding departments are prohibited from using the data compiled under this section to discriminate or provide a preference in the awarding of any contracts. Contractors are prohibited from using the information compiled under this section to discriminate or provide a preference in the solicitation or acceptance of bids for subcontracting, or for materials or equipment, on the basis of race, color, sex, ethnic origin, or ancestry.

 

300  Reporting

In order to comply with the requirements of the code, the report shall contain the levels of participation of business enterprises, by race, ethnicity, and gender of owner, for the following categories of contracts:

  • Construction.
  • Purchases of materials, supplies, or equipment.
  • Professional services.
  • All contracts for a dollar amount of less than twenty-five thousand dollars ($25,000).

The Ethnicity/Race/Gender Business Ownership report form can be found in the Contract Resources Library.

Campus shall submit to the Office of the Chancellor Ethnicity/Race/Gender reports in accordance with due dates specified at:

http://www.calstate.edu/CSP/reports.shtml



APPLICABILITY AND AREAS OF RESPONSIBILITY

 

REVISION HISTORY

 

RESOURCES AND REFERENCE MATERIALS

Useful Guidelines:

 

Related Principles:

 

Sound Business Practices:

 

Laws, State Codes, Regulations and Mandates:

Reference: public Contract Code Section 10116 et. seq.

COGNIZANT OFFICE(S)

CO Manager:

Tom Roberts
Director, Contract Services & Procurement
CSU Office of the Chancellor
troberts@calstate.edu

Subject Expert:

Tom Roberts
Director, Contract Services & Procurement
CSU Office of the Chancellor
troberts@calstate.edu

Affinity Group:

Procurement and Support Services Officers

Feedback/Questions/Comments