Integrated CSU Administrative Manual

CSU POLICY

Section:   CSU POLICY MANUAL FOR CONTRACTING & PROCUREMENT

Section 5000 Policies

Policy Number:  5208.0

Policy Title: Multi-Year Contracts

Policy Effective Date:  March 19, 2001

Last Revision Date:  
(see revision history)

POLICY OBJECTIVE

To establish system wide contracting and procurement policy as it relates to the utilization of multi-year contracts.

POLICY STATEMENT

A contract for goods or services may be entered into for any period of time deemed to be in the best interests of the CSU provided the term of the contract and conditions of renewal or extension, if any, are included in the solicitation.

A multi-year contract is authorized when:

  1. Estimated requirements cover the period of the contract and are reasonably firm and continuing;
  2. Such a contract will serve the best interests of the CSU by encouraging effective competition or otherwise promoting economies in CSU procurement;
  3. Contracts extending into future years must include a provision stating that continuation of the contract is subject to the appropriation of funds by the California Legislature; and
  4. In developing multiyear contracts, consideration is given to the expected changes in the applicable price levels throughout the term of the contract.

 

APPLICABILITY AND AREAS OF RESPONSIBILITY

 

REVISION HISTORY

  • February 28, 2014 (Annual Review conducted with no change to policy.)

RESOURCES AND REFERENCE MATERIALS

Useful Guidelines:

 

Related Principles:

 

Sound Business Practices:

 

Laws, State Codes, Regulations and Mandates:

  • Education Code 89036.

COGNIZANT OFFICE(S)

CO Manager:

Tom Roberts
Director, Contract Services & Procurement
CSU Office of the Chancellor
troberts@calstate.edu

Subject Expert:

Tom Roberts
Director, Contract Services & Procurement
CSU Office of the Chancellor
troberts@calstate.edu

Affinity Group:

Procurement and Support Services Officers

Feedback/Questions/Comments