Integrated CSU Administrative Manual

CSU POLICY

--INACTIVE HISTORICAL POLICY--

Section:  GENERAL ACCOUNTING

Section 3000 Policies

Policy Number:  3132.01

Policy Title: Write Off of Uncollectible Accounts Receivable

Policy Effective Date: April 1, 2011

Last Revision Date: April 1, 2011
(see revision history)

POLICY OBJECTIVE

It is the policy of the CSU that debts and accounts receivable balances determined to be uncollectible must be written off in a timely manner. Each campus must prepare written procedures that implement this policy.


POLICY STATEMENT

Campus procedure must describe:

  • How debts and accounts receivable balances are determined to be uncollectible
  • The process for approving the write off of uncollectible balances.

 

Campus procedures must provide that debt and accounts receivable balances determined to be uncollectible must be written off by the close of the fiscal year.

Campus procedures must require that the Chief Financial Officer (CFO) approve the write off of balances $5,000 and more.  The CFO must designate the person(s) authorized to approve the write off of balances below $5,000.

The write-off of uncollectible balances in funds held by the State Treasurer and accounted for by the State Controller must follow the process outlined in the State Administrative Manual.

Benjamin F. Quillian
Executive Vice-Chancellor/Chief Financial Officer

Approved: February 7, 2011

APPLICABILITY AND AREAS OF RESPONSIBILITY

 

REVISION HISTORY

 

RESOURCES AND REFERENCE MATERIALS

Useful Guidelines:


Related Principles:

 

Sound Business Practices:

 

Laws, State Codes, Regulations and Mandates:


COGNIZANT OFFICE(S)

CO Manager:

Ms. Sylvia Olivas 
General Accounting Manager, Accounting Department
CSU Office of the Chancellor
solivas@calstate.edu


Subject Expert:

Ms. Lisa Chavez

lchavez10@csla.calstatela.edu


Affinity Group:

FOA http://foa.calstate.edu

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