--INACTIVE HISTORICAL POLICY--
Section: GENERAL ACCOUNTING
|Section 3000 Policies|
Policy Number: 3102.08
Policy Title: Recording Deposits to the General Ledger
Policy Effective Date: April 1, 2011
Last Revision Date:
(see revision history)
It is the policy of the CSU that campuses shall develop written procedures so that all deposits are verified and recorded into the general ledger promptly and accurately.
All bank deposits must be recorded to the correct General Ledger account during the appropriate month.
Individuals with cash handling responsibilities may not prepare or post journal entries.
All journal entries must be reviewed and approved by authorized employees in the Accounting Office. The preparer and reviewer/approver must be different persons.
Recordings to the General ledger and/or Receivable accounts must occur within an appropriate amount of time as determined by campus procedure, but should be made within the same accounting period as the transaction. All unidentified deposits will be posted to a specific “uncleared collections” account. The Accounting Office is responsible for researching and attributing items posted to the Uncleared Collections account.
Benjamin F. Quillian
Executive Vice-Chancellor/Chief Financial Officer
Approved: February 4, 2011
APPLICABILITY AND AREAS OF RESPONSIBILITY
RESOURCES AND REFERENCE MATERIALS
Sound Business Practices:
Laws, State Codes, Regulations and Mandates:
COGNIZANT OFFICE(S)CO Manager:
Mr. Sean Boylan
Cash Management Operations Officer, Resource Management Office
CSU Office of the Chancellor
Ms. Gay Kvilhaug
Ms. Maribeth Bradberry
Ms. Nancy Suarez
Director, Student Financial Services
Ms. Jan Burnham
Student Financial Services
Ms. Gina Curry
Director & University Bursar
Ms. Cora Wong
Director, Student Financial Operations
Ms. Caryl Vickers-Harper
Assistant Director & University Cashier
Student Accounts Receivable (SAR)